Office Coordinator (Part-Time)

About the role

We are looking for a high-energy, detail-obsessed, and resourceful Part-Time Office Coordinator for our Bellevue WA office. You are the heart of our physical workplace—the culture champion who ensures our space is welcoming, seamless, and fully stocked, while building community through great events. This is a part-time, 5-day-a-week on-site role (20–25 hours per week). While our core office hours are 10:00 AM – 4:00 PM, we offer schedule flexibility for the right person.

Responsibilities

• Maintain space organization, ensure the office and kitchen areas are kept clean, tidy, and well-stocked, manage inventory, order and stock food/snacks, handle incoming/outgoing packages, and coordinate with property management and vendors for repairs or maintenance.
• Plan and execute engaging internal events, team lunches, celebrations, and off-sites that bring people together.
• Help set up and organize the All-Hands area for monthly company-wide meetings, ensuring the space, materials, and other logistics are ready to go; travel to support two live All-Hands events each year, helping coordinate event logistics and other on-site needs.
• Act as the warm, positive face of our Bellevue office: greet guests, support onboarding logistics, and actively foster a compassionate, high-morale work environment.
• Tackle unexpected operational challenges, jump in on special projects, and lend a hand wherever needed to keep the company moving forward.

Requirements

• Exceptional communicator: express yourself clearly, warmly, and concisely—whether writing a company-wide update, negotiating with a vendor, or chatting with someone at the front desk.
• Resourceful problem‑solver: proactive, “figure‑it‑out” attitude; fix surprises efficiently before anyone else notices a problem.
• Organized & detail‑driven: love order, systems, and smooth operations; nothing slips through the cracks.
• Compassionate & positive: bring high energy, warmth, and genuine empathy to every interaction, uplifting the workspace.
• AI & Tech Savvy (bonus): leverage modern tools and generative AI (e.g., ChatGPT, Copilot) to streamline workflows, draft communications faster, and automate routine operational tasks.

Pay

Pay Range: $26.00 – $32.00 per hour.

Schedule

Hours: 20–25 hours per week, spread across 5 days/week on‑site (flexibility within core hours of 10 AM – 4 PM).

Benefits

• Medical, Dental and Vision plan for US employees & Extended Health Benefits for Canadian employees
• 12 weeks paid parental leave + 4 weeks WFH
• Unlimited PTO + Work‑From‑Anywhere August
• Career development with clear advancement paths
• Equity for all employees
• Hybrid work model & daily team lunch
• Health & wellness stipend + cell phone reimbursement
• 401(k) & RRSP with employer match
• Parking (CA, WA, Vancouver offices) & pre‑tax commuter benefits
• Employee Assistance Program
• Comprehensive onboarding (Cognitiv University)

As this is a part‑time position, it is not eligible for Cognitiv’s standard employee benefits and perks.