Office Coordinator (Part-Time)

About the role

We are seeking a proactive and reliable Office Coordinator (Part-Time) to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary. This role is based onsite in Piscataway, NJ.

Responsibilities

• Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
• Provide transport between company buildings.
• Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
• Handle equipment maintenance, manage invoices and data files related to office operations.
• Coordinate company events, including seating, meals, and other administrative tasks.
• Assist colleagues with various tasks, respond to emergencies as needed.
• Perform other administrative duties based on business needs.
• Menu Management: Create and upload weekly lunch menus to the internal system.
• Vendor Communication: Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
• Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking.
• Invoice Management: Handle invoices related to lunch, snacks, and consumables.
• Vehicle Maintenance: Ensure company vehicles are refueled and maintained.

Qualifications

• Associate’s degree or high school diploma, with 2+ years of administrative experience.
• Proficient in MS Office and Excel, knowledge of office systems and procedures
• Ability to multitask and prioritize, work independently with a proactive altitude
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.

Benefits

• medical, dental, and vision insurance
• 401(k) retirement plan with a company match that vests fully on day one
• paid parental leave after just three (3) months of employment
• paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays
• flexible spending and health savings accounts
• life and AD&D insurance
• short- and long-term disability coverage
• legal assistance
• supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance
• commuter benefits
• well-being initiatives
• peer-to-peer recognition programs

Pay

approximately $21 - $23 per hour