Office Coordinator (Part-time)

Scope of Responsibilities

• Receive and distribute mail and packages, keeping the team posted on what's arrived
• Run the weekly office-mail process: scan, file to Drive, notify finance, and forward items as directed
• Manage office vendors and facilities, including water, parking passes, cleaning, building maintenance, Wi-Fi, and cell service
• Handle office furnishings and one-off projects like blinds, shared furniture, and equipment
• Keep shared supplies stocked and maintain the office budget and expense records in Brex
• Prepare welcome boxes and set up desks for new Los Angeles hires
• Set up and support QBR and other larger in-office meetings, including AV and catering
• Support packages for brand and creative, including influencer boxes, donations, and samples
• Look for ways to simplify, automate, or redistribute recurring tasks, using tools like Claude and Google Workspace to cut the busywork

Qualifications & Personal Attributes

• Education: Bachelor’s Degree Required
• Experience / Requirements: 2-3 years of office coordination, administrative, or operations experience, ideally supporting a hybrid or in-office team
• Location: Based in or near downtown Los Angeles and able to be on-site on scheduled days
• Personal Attributes: Highly organized and reliable, comfortable owning recurring logistics with minimal oversight; confident coordinating with outside vendors and managing recurring orders and payments; comfortable with everyday tools like Slack, Google Workspace, and Brex, and quick to pick up new ones; excited about AI and eager to use tools like Claude and Gemini to automate the repetitive parts of the job; discreet and trustworthy with access, passwords, and light financial tasks; proactive problem solver who can troubleshoot and escalate when needed; excellent verbal, written, and interpersonal communication skills; impeccable organizational skills and attention to detail; hard working and willing to roll up your sleeves. No job is too big or too small; you have an entrepreneurial spirit; you thrive in a dynamic, fast-paced environment, are comfortable with ambiguity, and take initiative