Office Coordinator, LA (contract)

About Suno We're building the world's first creative entertainment platform, where the entire world can feel the joy and fulfillment of making music. Music is for everyone: Our users include everyone from grandmothers creating songs for their loved ones, to Grammy winners using Suno Studio, our power tool, to make the most popular hits in the world. Building the future of entertainment requires ambition. The pace is fast, the problems are hard, and the work demands ownership and intensity. For the right people, it’s incredibly rewarding: a chance to shape a new medium, work with a small team that cares deeply about quality, make music, drink too much coffee, and build something that millions of people use to express themselves in ways that were never before possible. Suno is the fastest growing consumer entertainment company and the leader in AI music. We are backed by leading investors including Bond Capital, Menlo Ventures, Lightspeed Venture Partners, IVP, Forerunner, Union Square Ventures, Alkeon, Quiet, Matrix Partners, Schroders Capital and, NVentures (venture arm of NVIDIA). About The Role We're seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our LA office operations. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality. The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work. Listen to the song we made about it: https://suno.com/s/2II3nDj637yNpta9 What You’ll Do Administrative Management: Process and maintain NDAs, waivers, and contractsServe as onsite coordinator for guests and candidatesHandle incoming/outgoing package shipmentsScan and distribute incoming mail to appropriate teamsManage digital and physical filing systemsServe as primary point of contact for vendors and service providersEstablish and negotiate partnerships with local hotels and vendorsSupport visiting executives and special projects Office Operations & Facilities Oversee office maintenance and promptly address facility issuesMaintain daily office cleanliness and organizationManage security system including badges and camera monitoringManage onsite music studio, support partnerships team in hosting artistsProvide plant care and maintenance throughout the officeMonitor and stock food/beverage suppliesCoordinate daily lunch program including setup, service, and cleanupMaintain office supply inventoryProcess incoming and outgoing mail/packagesManage guest and visitor access, including registration with building securityOversee AV systems setup and troubleshootingCoordinate device procurement and inventory Team Experience Plan and execute team events and activitiesCreate a welcoming environment for employees and visitorsSupport office culture initiativesSupport the talent acquisition team through onsite coordinationSupport new hire onboarding What You’ll Need 1-2 years of experience in office management or facilities coordinationStrong organizational and multitasking abilitiesExcellent interpersonal and communication skillsExperience managing vendor relationshipsProficiency with office management software and digital toolsProblem-solving mindset with ability to work independentlyDetail-oriented approach with a proactive attitudeComfort with dynamic environments and changing prioritiesA love of music is a huge plus Compensation This is an hourly position with a rate of $40-$45 an hour. Suno is proud to be an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, genetic information, veteran status, or any other legally protected basis under provincial, federal, state, and local laws, regulations, or ordinances. We will also consider qualified applicants with criminal histories in a manner consistent with the requirements of state and local laws, including the Massachusetts Fair Chance in Employment Act, NYC Fair Chance Act, LA City Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.