Office Coordinator II

About the role

This position serves as the undergraduate program assistant, providing critical administrative support for the undergraduate program and departmental operations within the Department of Computer Science and Engineering. The role is an important part of the department’s undergraduate administrative infrastructure and directly supports the accuracy, timeliness, and continuity of academic processes that affect students, faculty, and staff. Responsibilities include processing and maintaining complex academic and administrative information, coordinating a wide range of clerical and administrative activities, and supporting day-to-day departmental operations. Because the position regularly works with student records, academic information, and other sensitive materials, the incumbent must exercise appropriate confidentiality, discretion, and sound judgment in handling information and communicating with others. The position relies heavily on the effective use of technology and university systems to maintain records, process information, coordinate activities, communicate with stakeholders, and support undergraduate administrative functions. The successful candidate must be comfortable learning and using multiple systems and technology tools while maintaining a high degree of accuracy. The role requires the ability to receive and carry out instructions provided both verbally and in writing, ask appropriate questions when clarification is needed, and follow assignments through to completion. The incumbent must also demonstrate initiative by identifying missing or incomplete information, independently seeking information needed to complete routine processes, and recognizing when information or documentation is insufficient and requires additional follow-up before proceeding. Success