Office Coordinator, Hourly Support 4, Facilities Purchasing – Lakeland

Oversee departmental administrative functions by:

• Assisting the Director of Facilities Purchasing and the Procurement Managers with the administration of the department
• Offering clerical support to associates, ensuring the efficiency of all administrative functions including customer and vendor communications for the department
• Providing information support to Facilities Purchasing (FP) Leadership and all department associates as requested
• Maintaining project documentation to track and report departmental KPI measures
• Serving as volunteer coordinator

Responsibilities

• Communicate effectively (both verbally and in writing) with various levels of Publix management and external suppliers, including effective listening skills and strong interpersonal skills
• Prioritize tasks and manage multiple projects and requests, including organizational skills, attention to detail, and adherence to deadlines while ensuring accuracy
• Work independently with some upfront guidance and supervision
• Navigate the internet to conduct research
• Handle confidential information
• Lead and participate on various teams
• Be flexible and adapt quickly and efficiently to change
• Continue education and learning

Requirements

• High School diploma or its equivalent
• Two years of experience within Publix or two years general office experience, preferably in the Facilities or related areas
• Knowledge of Facility Purchasing and the overall Facilities organizational structure and individual department functions
• Knowledge of efficient office management
• Knowledge of Continuous Quality Improvement (CQI) methods
• Knowledge of Facilities computer applications and hardware requirements
• Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
• Basic knowledge of Microsoft Access, SAP, and Visio
• Knowledge of Corporate Travel Guidelines
• Knowledge of CQI Methodology and tactics to include WIN and QIP
• Knowledge of project management principles and techniques
• Knowledge of SHARP and BrassRing
• Good analytical, time, and resource management skills
• Professional telephone skills
• Personnel management skills
• Problem-solving and analytical skills
• Project management skills
• Willingness to become a notary

Preferred Qualifications

• Associate’s degree in Business Administration
• Three years in administrative office experience in a Facilities department
• Two years in a team leader or supervisory role
• Notary for the state of Florida
• Knowledge of Publix benefits and disability guidelines
• Knowledge of Publix policies and procedures
• Knowledge of Publix organization and structure
• Knowledge of the Publix retail store environment and operations
• Knowledge of Publix Structured Writing

Benefits

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental, and vision plans
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria
• Year-End Bonus:
  • First year of continuous employment: 15 hours of pay
  • Second year of continuous employment: one week’s pay (if employed through issue date of the bonus check)
  • Subsequent years: two weeks’ pay

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