Office Coordinator- Family Medicine

About the role

Serves as the department receptionist, managing appointments, coordinating meetings, and overseeing departmental functions.

Responsibilities

• Maintains appointment calendars and meeting rooms.
• Caters for departmental events and manages departmental equipment and supplies.
• Maintains department files, databases, and records, including employee records.
• Creates, compiles, and maintains various department reports, forms, spreadsheets, and documents.
• Supports department with secretarial functions, including correspondence, presentations, and meeting materials.
• Updates and files department policies and procedures, and assists with budgetary coordination and oversight.
• Performs Information Services coordinator functions, including requesting and modifying computer access, assisting with equipment needs, and basic training and troubleshooting of department applications.
• Attends meetings as requested and may serve on various committees.
• Assists with or is responsible for department training functions.
• Performs other duties as assigned.

Requirements

• Knowledge of organizational policies, procedures, and systems.
• Knowledge of clinic office procedures, computer system, and applications.
• Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook.
• General clerical skills including knowledge of general office and communication equipment.
• Knowledge of medical practices, terminology, and reimbursement policies.
• Excellent customer service, oral, and written communication skills.
• Ability to handle a multitude of tasks simultaneously in a fast-paced working environment.
• Knowledge of development activities and Raisers Edge preferred.
• Working knowledge of Lotus Notes, Mindjet Mind Map software, and Visio preferred.
• Knowledge of processes and tools for scheduling training preferred.
• EPIC access and other registration applications preferred.

Qualifications

• Associate Preferred
• High School Grad or Equiv Required
• 1+ experience in a lead position within a medical practice Preferred
• 1+ working in medical practice environment Preferred
• Working in medical practice environment Preferred

Skills

• Knowledge of organizational policies, procedures, and systems.
• Knowledge of clinic office procedures, computer system, and applications.
• Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook.
• General clerical skills including knowledge of general office and communication equipment.
• Knowledge of medical practices, terminology, and reimbursement policies.
• Excellent customer service, oral, and written communication skills.
• Ability to handle a multitude of tasks simultaneously in a fast-paced working environment.
• Knowledge of development activities and Raisers Edge preferred.
• Working knowledge of Lotus Notes, Mindjet Mind Map software, and Visio preferred.
• Knowledge of processes and tools for scheduling training preferred.
• EPIC access and other registration applications preferred.

Benefits

Extensive benefits package including medical, dental, vision insurance, life insurance, disability insurance, paid time off, 403-B retirement plan, and more.

Pay

$16.85 - $26.95 per hour

Schedule

Full time, Day shift