Office Coordinator

About the role

Let's talk about the team and you: As the point of contact for DC team and visiting guests, the Office Coordinator establishes and maintains the overall customer and employee brand experience.

Responsibilities

• Develop and maintain relationships with key stakeholders, suppliers, and Resmed members.
• Create and implement engagement strategies and projects that align with INDY DC goals.
• Manage content for various platforms, including company social media, newsletters, and blogs, to effectively communicate with and engage the DC audience.
• Monitor and analyze engagement metrics to assess the effectiveness of strategies and make data-driven decisions.
• Address inquiries, feedback, and concerns from DC employees, ensuring a positive experience and escalating any issues that arise to management.
• Collaborate with other departments, such as BIDS, People, and Communications to ensure a cohesive approach to engagement and communication.
• Lead onsite employee-based event committee and align standard activities for INDY DC.
• Care for community outreach programs.
• Prepare reports on INDY DC engagement activities, outcomes, and insights for internal stakeholders and management.
• Additional duties and responsibilities as assigned.

Administrative duties

• Prepare and process invoices, expense reports, and purchase orders for INDY DC including purchase order management.
• Aid with special projects and initiatives as assigned.
• Create and provide support for event planning and execution.
• Manage and organize the DC office inventory and supplies, ensuring adequate levels are maintained and coordinating procurement as needed.
• Handle office maintenance and coordinate repairs as needed.
• Manage dynamic calendars, schedule appointments, and organize meetings for executives or teams.
• Care for travel arrangements and itineraries.
• Draft, format, and proofread documents and reports.
• Maintain and update files, records for the DC.
• Aid with onboarding.
• Identify and address operational issues and challenges, providing solutions to improve performance.
• Oversee the scheduling of activities, resources, and personnel to ensure smooth operations.
• Plan and organize events, meetings, and other operational activities.
• Prepare and present reports on operational metrics, project status, and other relevant information.
• Adapt projects and task according to changing priorities and urgent request.
• Prioritize and manage multiple tasks simultaneously.

Qualifications and Experience

• A High School Diploma
• 3+ years of experience in operations support or similar administrative role.
• An Associate or Bachelor's Degree in Business preferred.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication abilities.
• A strong sense of discretion and professionalism.
• Shows ownership of challenges and takes appropriate action.
• Proficiency with Microsoft Office applications.

Job Environment

• Incumbent will walk, sit, and occasionally kneel, crouch, crawl and lift up to 40lbs.
• The noise level in the work environment is usually low.
• Must be flexible to work varying schedules, hours, and overtime as needed.

Job details

| Job reference: | RES/1495074 | |---|---| | Date posted: | 06-18-2026 |