Office Coordinator

Responsibilities

• Answering Phones: Professionally handle incoming calls, directing them to the appropriate personnel or providing information as needed. Ensure prompt and courteous communication with callers.
• Supply Management: Efficiently manage the procurement of office supplies, maintaining optimal inventory levels. Collaborate with vendors to negotiate pricing and ensure timely deliveries.
• Equipment Maintenance: Oversee regular maintenance and servicing of office equipment to ensure functionality. Coordinate repairs and replacements to minimize disruptions in daily operations.
• Mail Handling: Receive, sort, and distribute incoming mail accurately and in a timely manner. Process outgoing mail, including sending checks promptly to the accounting department.
• Office Errands: Execute various office-related errands. Ensure the completion of assigned duties to support daily operations.
• Event Planning: Coordinate and execute office events, meetings, and gatherings. Manage coordination, including venue booking, catering, and coordination of materials.
• Guest Relations: Welcome and assist guests, ensuring a positive and comfortable experience in the office. Provide support and information to visitors as needed.
• New Hire Onboarding: Assist in the onboarding process for new hires, facilitating a smooth integration into the organization. Coordinate orientation activities, prepare materials, and provide support during initial training.

Requirements

• Strong organizational and time-management skills, with the ability to support multiple office locations.
• Excellent communication and customer service skills, with a professional, welcoming demeanor.
• Proficiency in Microsoft Office Suite and comfort using standard office equipment (phones, scanners, printers).
• High attention to detail and reliability when handling check processing and sensitive information.

Qualifications

• 1–3 years of administrative or office support experience in a professional setting.
• High school diploma or equivalent.

Skills

• Microsoft Office Suite proficiency.
• Comfort using standard office equipment (phones, scanners, printers).
• Organizational and time-management skills.
• Communication and customer service skills.
• Attention to detail and reliability.

Benefits

• Comprehensive medical insurance, dental insurance, and vision insurance.
• Life and disability insurance.
• Fertility benefits.
• Wellness resources.
• Paid sick time.
• Generous paid time off and holidays.
• Employee Assistance Program (EAP).
• Calm app subscription.
• Immediate vesting in a 401(k) plan.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Commuter benefits.
• Employee discount programs.
• Paid maternity leave and paid paternity leave (including for adoptive parents).
• Legal plan options.
• Pet insurance coverage.

Pay

TBD

Schedule

TBD

Benefits

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.