Office Coordinator

About the role

We are looking for an Office Coordinator to join our team in Reno! This role will partner closely with our customer operations, facilities, and people operations teams and own the day-to-day administration of our fast-paced office. We are looking for someone with a positive attitude, the ability to adapt quickly to change, and a passion for detail and organization!

What You’ll Be Doing

• Greet all visitors and maintain a professional look for our Reno office, including upkeep of conference rooms and meeting preparation
• Maintain the inventory of office supplies, including stocking our kitchen and reordering groceries
• Serve as the local liaison to building management for maintenance concerns
• Aid in organizing and planning office and team events
• Support our Customer Operations team by performing notarizations as needed
• Receive mail and deliveries, scan and upload important documents, and send mail to other offices in a timely manner
• Cook and prepare meals for the office kitchen
• Coordinate, schedule interviews, and source prospective candidates across multiple Figure locations
• Provide an exceptional candidate experience from initial outreach to onboarding
• Assist with ad-hoc requests and projects as needed

What We Look For

• A high school diploma required; Associate’s degree preferred.
• 1+ year of experience in office administration, administrative support, or a related role.
• Ability to obtain a North Carolina Notary commission.
• Proficiency with Google Mail and Google Calendar; intermediate Microsoft Excel and PowerPoint skills preferred.
• Excellent verbal and written communication skills with a professional, positive, and customer-focused demeanor.
• Strong organizational skills with exceptional attention to detail and the ability to prioritize tasks, manage multiple responsibilities, and work independently.
• Ability to remain flexible and adapt quickly in a fast-paced, evolving environment.
• Adhere to all company security policies and data handling procedures.
• Complete mandatory security awareness training within required timeframes.
• Promptly report any suspected security incidents or suspicious activity to the Security team.
• Previous experience coordinating events is a plus.
• Ability to lift up to 25 pounds.
• Ability to work full-time, on-site in our Reno, Nevada office, Monday through Friday.

Salary

Base Compensation Range: $17.69 - $26.65/hr
25% annual bonus target, paid quarterly

Benefits

• Comprehensive medical, dental, and vision coverage, with 100% employer-paid premiums for employees and their dependents on select plans
• Company HSA, FSA, Dependent Care FSA, 401(k), and commuter benefits
• Employer-paid life and disability insurance
• 11 observed holidays and PTO plan
• Up to 12 weeks of paid family leave
• Continuing education reimbursement

Minor Metadata

This is the compensation range for the role in the United States. Actual compensation may vary based on a candidate’s experience, skills, location, internal equity, and evolving business needs. While most offers are generally made within the middle of the range, final compensation is determined based on the factors above.