Office Coordinator

About the role

Gallagher, Flynn & Company, LLP (GFC) is a fully integrated professional services firm offering a wide range of services including accounting and assurance, tax compliance and consulting, transaction and management advisory services (TAS), client accounting services (CAS), HR consulting, and more. Our South Burlington, Vermont office seeks an Office Coordinator to support daily operations and coordinate special events.

Responsibilities

• Greet visitors warmly and ensure they feel welcomed and attended to
• Answer and direct incoming calls in a professional and courteous manner
• Manage mail and package distribution
• Maintain office spaces including kitchen, common areas, and conference rooms
• Order office and kitchen supplies as needed
• Cook lunch orders for firm meetings or events
• Process expense reports for firm leadership
• Provide general administrative support as requested
• Act as the main liaison for office facilities, including vendor scheduling and maintenance requests
• Assist with intake processing of client tax documents during tax season (scanning and basic software)
• Manage leadership and event calendars
• Work with internal teams to develop event budgets, timelines, and goals
• Research and secure venues for internal and external events
• Support planning of events related to sponsorships or client engagement
• Care for event logistics including technology, catering, accommodations, and transportation
• Organize regular staff meals and well-being activities during busy seasons
• Cook travel arrangements for firm events, including visits from our India office team

Qualifications

• 1–2 years of experience in an administrative or customer service role
• Strong verbal and written communication skills
• Highly organized, dependable, and professional demeanor
• Strong attention to detail and accuracy in all tasks
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, and PowerPoint)
• Ability to work independently, take initiative, and solve problems effectively
• Comfortable working in a fast-paced environment, especially during peak periods
• Self-starter, able to identify needs and solve problems
• Comfortable working in a fast-paced setting during peak business