Office Coordinator & Ambassador of First Impressions

About the Role

Join the highly experienced and tenured team of professionals at our law firm that solely practices Estate and Elder Law in Watchung, NJ. To learn more about us, please visit www.edwardsestatelaw.com. The Office Coordinator & Ambassador of First Impressions ensures smooth daily business operations by managing administrative tasks, scheduling, and office logistics.

Responsibilities

• Managing calendars, scheduling appointments, and arranging meetings or travel
• Handling data entry, filing, correspondence, and document management
• Ordering and restocking office supplies
• Managing vendor relationships
• Maintaining office equipment
• Acting as the primary point of contact for inquiries, answering phones, and managing emails
• Maintaining filing systems, processing mail, and preparing documents or reports
• Assisting with the planning of company meetings, conferences, and special events
• Greeting visitors, answering and routing phone calls, and managing incoming/outgoing mail

Skills

• Strong ability to manage multiple tasks and prioritize effectively
• Excellent written and verbal skills for collaborating with diverse teams
• Mastery of office software like Microsoft Office Suite and specialized tools for scheduling or billing (intermediate level in MS Word, MS Excel, and MS Power Point)
• Identifying workflow issues and suggesting improvements for better efficiency

Qualifications

• Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and office scheduling tools
• Ability to prioritize tasks and manage multiple projects simultaneously
• Three (3) years of office management experience; five (5) years of clerical experience
• High school diploma minimum; associate's or bachelor's degree in business administration preferred
• Professional credentials such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) are a plus but not required

Work Environment

This is an office environment with low noise levels. Must be able to lift up to 10 pounds. Driving to drop off occasional office mailings within a 5‑mile radius is required.