Coordinator, Office Services

About the role

The Office Services Coordinator provides general clerical and administrative office support assisting in daily office and operational needs of the business.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents.
• Aid in entering office expenses (fed ex, messenger services, invoices).
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members.
• Ensure training rooms and conference rooms and over all office space is clean and organized.
• Aid in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments. Schedule and prepare conference rooms.
• Provide reception coverage.
• Order and stock office supplies, stationary and breakroom supplies (coffee, soda, snacks).

Qualifications

• A high school diploma or GED is required, a high school diploma is preferred.
• 0 to 1 year of relevant experience is required.
• Proficiency in Microsoft Office suite is required.
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator is preferred.
• Excellent customer service and client focused skills are required.
• Excellent organizational skills and ability to manage through competing priorities are required.
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors.
• Ability to work independently to follow directions and procedures is required.
• Ability to work overtime and weekends as needed is required.

Pay

The pay rate range for this job position is $19 to $25. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees/certifications, work arrangements and geographic location.

Benefits

Baker Tilly offers a comprehensive compensation and benefits package.