Office Coordinator

🚀 Job Opportunity: Office Coordinator We are seeking a proactive and detail-oriented Office Coordinator to oversee daily office operations, facility management, and administrative support for an expanding team.This role is key to fostering a collaborative, highly efficient, and welcoming workplace environment while supporting HR, Finance, and IT functions in Grand Rapids. 📌 Key Responsibilities🏢 Facility & Vendor OperationsOversee external contractors (HVAC, electricians, plumbing, custodial) for routine maintenance and building upkeep.Inspect facilities regularly to ensure compliance with safety standards and relevant regulations.Prepare estimates, manage building/facility projects, and coordinate office layout reconfigurations and moves. ✨ Office Environment & CultureMaintain a clean, organized, and welcoming office atmosphere to enhance employee experience.Manage office inventory, supplies, coffee/snack services, and equipment maintenance.Organize internal team events, meetings, and manage conference room logistics. 🤝 HR, IT & Administrative SupportAssist HR with employee onboarding/offboarding (workstation setup and dismantling).Handle travel arrangements, team scheduling, and calendar management.Support Finance with mail routing, document scanning, and processing check deposits. 💼 Budget & Process ManagementMonitor office operation budgets and ensure cost-effective procurement.Maintain strict confidentiality regarding sensitive company and HR information. 🎯 What We Are Looking ForExperience: Proven track record in office management, facilities, or senior administrative roles.Tech-Savvy: Tech-forward mindset with curiosity for AI productivity tools and office software (Google Workspace, project management tools).Skills: Strong project management, vendor negotiation, and budget tracking abilities.Soft Skills: Excellent communication, high discretion/confidentiality, proactive problem-solving, and a strong client-service orientation.Adaptability: Exceptional multitasking, prioritization, and ability to thrive in a evolving environment. 📥 How to ApplyIf you are a resourceful professional looking to drive operational excellence, we’d love to hear from you! Interested candidates: Please apply directly to this post or send your resume via direct message.(Note: Company details will be shared during the initial screening call.)