Coordinator, Office Services

About the firm

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops.
• Files, faxes, scans, prints, and assembles documents.
• Assists with entering office expenses (FedEx, messenger services, invoices).
• New hire set-up: assigns office or cubicle, retrieves name plates, submits IT tickets, arranges new hire photos, badges, keys, supplies, and organizes/cleans out offices and cubicles of exiting team members.
• Ensures training rooms, conference rooms, and overall office space are clean and organized; assists in setting up or breaking down tables and furniture.
• Schedules meetings and appointments; schedules and prepares conference rooms; provides reception coverage.
• Orders and stocks office supplies, stationery, and breakroom supplies (coffee, soda, snacks).

Requirements

• High school diploma or GED required; high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines, including facsimile, high-speed copier, multi-line phone, and 10-key calculator preferred.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail-oriented with the ability to follow directions/procedures and prioritize calls and visitors.
• Ability to work independently, follow directions, and procedures.
• Ability to work overtime and weekends as needed.

Pay

In Lehi, UT: pay rate range is $19 to $25 per hour. Actual compensation is influenced by skills, prior experience, qualifications, degrees, professional certifications, work arrangements, and geographic location.