Coordinator, Office Services

About the role

The Office Services Coordinator provides general clerical and administrative office support assisting in daily office and operational needs of the business.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops.
• Files, faxes, scans, prints, and assembles documents.
• Aids in the entry of office expenses (FedEx, messenger services, invoices).
• New hire set-up - assigns office or cubicle, retrieves name plates for offices or cubicles, IT tickets, new hire photos, badges, keys, new hire supplies, organizes/cleans out offices and cubicles of exiting team members.
• Ensures training rooms and conference rooms and overall office space is clean and organized.
• Aids in the set up or breakdown of tables, furniture, etc.
• Schedules meetings and appointments. Schedules and prepares conference rooms.
• Provides reception coverage.
• Orders and stocks office supplies, stationary, and breakroom supplies (coffee, soda, snacks).

Qualifications

• A high school diploma or GED is required, with a high school diploma preferred.
• 0 to 1 year of relevant experience is required.
• Proficiency in Microsoft Office suite is required.
• Experience with office machines, including facsimile, high-speed copier, multi-line phone, and 10-key calculator is preferred.
• Excellent customer service and client-focused skills are essential.
• Excellent organizational skills and ability to manage through competing priorities are required.
• Detail-oriented and ability to follow directions and procedures is necessary, along with prioritizing calls and visitors.
• Ability to work independently to follow directions and procedures is required.
• Ability to work overtime and weekends as needed is preferred.

Pay

The pay rate range for this job position is $19 to $25 per hour. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees/certifications, work arrangements, and geographic location. Baker Tilly offers a comprehensive compensation and benefits package.