Office Coordinator | Aeronautical Sector

Responsibilities

• Ensure the smooth day-to-day operation of the office.
• Oversee the maintenance and organization of office spaces.
• Cook up and manage office services, including cleaning, maintenance, waste management, restocking supplies, snacks, fruit, and other daily necessities.
• Support the onboarding of new hires in HR.
• Manage the reception desk, phone calls, and visitors; prepare meeting rooms; handle catering; and provide support for internal meetings, client visits, and corporate events.
• Handle administrative and document management tasks.
• Manage office purchases, inventory, deliveries, shipments, returns, warehouse organization, and the tracking of materials through Odoo.

Requirements

• Excellent communication skills and customer focus.
• Strong organizational skills and attention to detail.
• Adaptability in dynamic environments.
• Prioritization and time management.

Qualifications

• Previous experience in reception or administrative roles.
• B2 - C1 level of English.
• Experience in international or technology-related environments.
• Knowledge of other languages.
• Familiarity with ERP or CRM systems.
• Knowledge of the Odoo ERP.

Benefits

The office coordinator plays a key role in improving the workplace experience by managing office operations, facilities, new employee onboarding, supplies, logistics, and administrative coordination, all of which help foster a positive work environment.

Schedule

Not specified.

Pay

Not specified.

Company Information

Embention is an equal opportunity employer. Recruitment decisions are made based on experience, qualifications, and alignment with role requirements.