Office Assistant – Portland, OR

Schwabe is a premier Northwest regional law firm serving businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, with locations in Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Our culture is built on collaboration, innovation, and a commitment to helping clients succeed.

About the role

This full-time, in-person Office Assistant position in our Portland office provides a variety of administrative support alongside other members of our Shared Services Center team, as well as backup coverage to the receptionist. The ideal candidate will be detail-oriented, highly organized, and able to follow procedures with accuracy, while demonstrating strong written and verbal communication skills. Success in this role requires initiative, the ability to manage multiple tasks with a positive demeanor, quick turnaround, and a collaborative team spirit.

Responsibilities

• Pull and prepare documents for trial or hearing notebooks
• Prepare binders as requested
• Run errands, such as deliveries to nearby locations
• Create shell documents and correspondence
• Prepare and submit reimbursements using Concur for attorneys and paralegals
• Arrange travel within Concur for attorneys and paralegals
• Manage electronic files, including saving emails and documents, and assisting in organization
• Handle physical file management, including ordering redwells and inserts
• Perform transcription work as needed
• Provide general backup reception duties, including greeting clients and guests, and answering and directing phone calls

Requirements

• Two years of office experience
• High School diploma or GED (required)
• Law firm experience (preferred)
• Strong customer service skills
• Well-developed critical thinking skills
• Advanced verbal and written communication abilities
• Excellent time management and quick decision-making skills
• Warm, friendly, and professional demeanor
• Proficient in Microsoft Suite

Benefits

• Competitive salary
• Medical, dental, life, and long-term disability (LTD) insurance
• 401(k) with profit sharing
• Tuition reimbursement
• Employee Assistance Programs
• Transit subsidy
• Paid holidays, vacation, and sick time off

Schedule

Monday through Friday, 8:00 AM – 5:00 PM