Office Assistant

About the role

We are looking for a dependable Office Assistant to support daily workplace operations in Arlington, Virginia. This Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling front desk coordination and administrative tasks. The role will work closely with employees, visitors, vendors, and leadership to keep office activities running smoothly and effectively.

Responsibilities

• Welcome guests, employees, and clients with a courteous approach while managing the front desk experience.
• Organize meeting spaces and oversee conference room scheduling to ensure each area is prepared for planned visits and events.
• Manage incoming and outgoing mail, packages, and deliveries, including distribution and shipment coordination.
• Maintain office readiness by replenishing supplies, arranging shared spaces, and helping preserve a neat and organized environment.
• Prepare workstations and assist with office logistics that support new employee onboarding.
• Provide coordination and administrative assistance for meetings, team gatherings, and company events, including setup and follow-through.
• Draft, format, and circulate internal notices, correspondence, and routine office documents as needed.
• Support departments and senior leaders with day-to-day clerical and administrative requests.
• Work with external vendors and building management to address maintenance needs and submit service requests.
• Handle office purchasing and invoice-related administrative tasks while identifying ways to improve workplace efficiency and the overall visitor and employee experience.

Qualifications

• Prior experience in an office support, front desk, receptionist, or administrative position.
• Ability to manage inbound calls, greet visitors, and handle clerical responsibilities with professionalism.
• Strong organizational skills with the ability to coordinate multiple tasks in a fast-paced office setting.
• Experience with document handling, including scanning, filing, and maintaining accurate records.
• Clear written and verbal communication skills for internal correspondence and daily interactions.
• Comfortable working with office vendors, deliveries, and routine operational processes.
• Proficiency with standard office tools and general administrative systems.
• Reliable, detail-oriented, and capable of supporting a positive workplace environment.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.