Office Assistant - Fiscal

Responsibilities

• Provides administrative support to the different sub units within the Fiscal Department
• Cook and Schedule meetings as needed
• Answer and direct inquires to the right team as needed
• Act as point of contact for internal and external customers
• Aid and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.)
• Aid with event and activity coordination for Fiscal Services
• Aid with filing and maintaining Fiscal Files for audit purposes
• Aid with packing, organizing, log files to an outside storage facility as needed
• Generate routine and ad hoc reports as needed.
• Generate reports, create tables, mail merges, pivot tables and look ups
• Order and manage supplies for the Fiscal team
• Provide assistance with fiscal related projects and initiatives as assigned by Fiscal Manager.
• Aid in the development and implementation of forms and processes.
• Other duties and tasks as assigned by the Fiscal Manager and Supervisors.
• Perform filing, filing maintenance, and file purging duties
• Prepare/analyze reports
• Prepare information for internal audit and state audits
• Communicate and resolve issues with vendors, staff, and management
• Interact with and assist other internal units
• Participate in special projects and assist with additional duties or tasks as assigned

Requirements

• Education: High School certification. Bachelor’s Degree is preferred.
• Experience: 1-2 years’ work experience in relevant fields

Skills

• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to work with all levels within the organization
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
• Use of discretion and ability to maintain confidentiality

Competency Traits

• Excellent customer service skills
• Ability to build collaborative partnerships
• Accuracy and Accountability
• Strong organizational skills with exceptional attention to detail and accuracy
• Provide team with direction and purpose focused on quality, efficiency and client outcomes
• Successful implementation through follow-up and project management
• Problem identification and analysis; analytical thinking
• Self-direction and initiative
• Flexibility and Adaptability
• Ability to Prioritize
• Time management
• Collaboration/teamwork
• Excellent interpersonal skills

Benefits

• We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
• 10% employer contribution to a 403(b) retirement account to help you save for the future!
• GENEROUS TIME OFF BENEFITS!!!
• 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

How to apply:

• Gear Gate Regional Center values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
• Golden Gate Regional Center is an Equal Opportunity Employer.