Treasurer Office Assistant

General Description

This position assists the Utility Billing Clerk Specialist with duties related to the Utility Billing process, receipting, and secretarial/clerical tasks for the City Treasurer. Work is confidential due to the Red Flags Rule.

Essential Functions

• Receives and processes daily monetary transactions.
• Prepares daily bank reconciliation on spreadsheets.
• Collaborates with the Utility Billing Clerk Specialist for daily balancing and bank deposits.
• Represents the City as the primary contact person for the public.
• Responds to customer inquiries and concerns in person or over the phone.
• Orders supplies and maintains record retention.
• Prepares miscellaneous invoices for water, fire, and leasehold charges and interfund transfers.
• Maintains monthly tracking of Business Registration accounts through the Department of Revenue.
• Posts monthly revenues and expenditures to Treasurer’s spreadsheets.
• Posts utility taxes to spreadsheets monthly.
• Keeps the City Treasurer informed of significant and important events, activities, and reconciliations.
• Assists and/or acts in place of the Utility Billing Clerk Specialist in utility billing and bulk mailings.
• Supports the Utility Billing Clerk Specialist in answering phones and serving customers during peak periods.
• Completes and assists in projects assigned by the City Treasurer.
• Maintains and accounts for the fixed asset system and completes a physical inventory.
• Performs secretarial duties within the department.

Education And/Or Experience

• High school diploma or equivalent.
• Minimum of two (2) years prior accounting and/or bookkeeping experience, emphasizing cash handling and accounts receivable.
• Experience with computer/word processing systems, particularly Microsoft Windows and Quicken.
• Proficiency with Excel spreadsheets.
• Type 50 net words per minute minimum.
• Good oral and written communication skills.
• Ability to meet work deadlines, work independently, maintain efficiency, and produce accurate work despite interruptions.
• Control emotions and manage stress effectively.
• Work in an environment with frequent interruptions, multiple demands, and a variety of tasks.
• Communicate with members of the public who may be upset or verbally abusive.

Requirements, Certifications, And Licenses

• Valid Washington State Drivers License.

Work Environment

• Rarely works more than 40 hours per week.
• Most duties performed indoors on City property.
• Frequent sitting and standing.
• Frequent stooping and crouching.
• Occasional use of a ladder.
• Minimal exposure to undesirable conditions.
• Low risk of injury, illness, or physical harm.
• Extended concentration and other situations causing mental or physical fatigue.
• Frequent lifting and moving up to 50 pounds.
• Specific vision abilities including close, distance, color, peripheral, depth perception, and adjusting focus.
• Use of hands and fingers for handling, feeling, and operating controls.
• Frequent climbing, balancing, twisting, stooping, kneeling, and crouching.
• Frequent listening with comprehension and responding orally to communicate assistance or service.
• 100% coverage of medical, dental, and vision premiums for employees.
• $750 monthly contribution towards dependent medical coverage.
• Sick and vacation accruals per month, ten (10) paid holidays, and a floating holiday.
• Eligibility for retirement benefits through the State of Washington’s PERS System.
• Employee Wellness Program.