Office Assistant, Treasurer/Collector

Duties and Responsibilities

• Performs cashiering functions including collection and processing of payments for taxes, Town services, etc.
• Records cash receipts and prepares related reports.
• Enters data into computer regarding payments received in mail, including parking tickets, fire alarm charges.
• Records weekly payroll and monthly pension payments from check register; calculates totals for manual checks and reconciles with payroll.
• Prepares accounts payable checks for distribution.
• Receives, deposits, and reconciles monthly ambulance charges.
• Provides general information and reception service for the department.
• Assists with agenda preparation and other analysis and reports for the department, as needed.
• Provides clerical assistance to the department.
• Provides effective and efficient customer services and promotes and maintains responsive community relations.

Requirements

• To be considered for the position, applicants must have at least:
• A high school diploma, plus elementary technical training, acquired on the job or through one year or less of technical or business school.
• Between one (1) and three (3) years of related experience.
• Knowledge of office administration, computer skills, basic bookkeeping, and automated office systems and procedures.
• Ability to communicate clearly and concisely with others, both verbally and in writing with strong interpersonal and telephone skills.

Supplemental Information

The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

For general employment inquiries, please contact us at personnel@needhamma.gov. The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.

As a Town of Needham employee, you are offered a rewarding career-opportunity serving the Needham community, a thriving and growing town of approximately 32,000 residents and a diverse commercial tax base. The municipality has a Representative Town Meeting form of government, with a five-member elected Select Board who appoints a Town Manager to serve as the Chief Executive Officer. Town departments include Public Works, Police, Fire, Library, Public Health, Park & Recreation, Aging Services, Youth and Family Services, Treasury, Tax collection, Tax assessing, Finance, IT, Human Resources and more!

The Town of Needham is a professionally run organization that is committed to creating an inclusive culture where employees can perform at the highest levels. Our employees are dedicated to their work and rely on each other as a team to ensure that Needham remains a place where engaged and committed people want to live, work and play.

The total offer will feature a comprehensive benefits package, which may include (depending on position): Competitive Compensation, Flexible Work Options, Early Release Fridays at 12:30 pm (position dependent), 12.5 Paid Holidays, Generous Family and Medical Leave (employee group specific), Retirement Plan: Contributory Defined Benefit Pension Plan (mandatory participation), 457b Deferred Compensation Plan, Pre-tax or Roth with Employer Contribution Match (voluntary participation), Access to Rosemary Recreation Complex Pool during Summer months, Access to Recycling and Solid Waste facility, Free Library Card with Needham Free Public Library (part of the Minuteman Library Network), Employer-Sponsored Health Insurance, Health Savings Account with an Eligible Health Insurance Plan, Flexible Spending Account for Health Care and Dependent Care, Dental and Vision Coverage, Basic and Optional Life Insurance Coverage, Paid Personal and Vacation Leave, Employer Paid Non-Occupational Sick Leave, Comprehensive Employee Assistance Program which includes mental health, financial education, legal referrals, and much more, Employer-paid training opportunities, such as courses for municipal finance and leadership; conference or trade show attendance; paid memberships to professional organizations, Tuition Assistance and Paid Professional Development Opportunities, Qualified Employer for the Federal Public Service Student Loan Forgiveness Program, Free Electric Vehicle (EV) Charging and Free Parking.