Office Assistant- Bilingual Spanish (2026-2027) Marcy

About the role

Bilingual Spanish preferred but not required Under general supervision, performs basic clerical and office support duties; updates files, records and computer database; provides information and assistance to customers.

Responsibilities

• Performs basic clerical and administrative support duties for assigned work group within scope of authority and training, and in compliance with MPS policies and quality standards;
• Updates and maintains a variety of electronic and paper files, records, reports and documents;
• Serves as a point of contact for visitors and others having business with MPS; responds to requests for information within the scope of authority;
• Orders, receives and distributes supplies and equipment;
• Performs basic bookkeeping functions; collects special fees and payments; maintains accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions;
• Answers incoming telephone calls and directs the caller to the correct person or work group, or takes and relays messages as appropriate;
• Cross-trains in a wide variety of clerical and office support duties;
• Maintains absolute confidentiality of work-related issues, records and MPS information.

Requirements

Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND one (1) year of clerical and computer experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge: Basic office practices and procedures. Customer service principles, protocols and methods. Applicable policies, procedures and regulations covering specific areas of assignment. Basic principles of record keeping and records management. Business and personal computers, including spreadsheet, word processing, and database software applications. Skill: Operating standard office equipment, and business computers with standard software applications. Entering information into a computer system with speed and accuracy. Making mathematic calculations with speed and accuracy. Providing effective customer service, and dealing tactfully and courteously with the public. Following verbal and written instructions. Establishing and maintaining effective working relationships with co-workers.

Qualifications

Minimum Qualifications: High School Diploma or GED equivalent; AND one (1) year of clerical and computer experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Skills

Basic office practices and procedures. Customer service principles, protocols and methods. Applicable policies, procedures and regulations covering specific areas of assignment. Basic principles of record keeping and records management. Business and personal computers, including spreadsheet, word processing, and database software applications. Operating standard office equipment, and business computers with standard software applications. Entering information into a computer system with speed and accuracy. Making mathematic calculations with speed and accuracy. Providing effective customer service, and dealing tactfully and courteously with the public. Following verbal and written instructions. Establishing and maintaining effective working relationships with co-workers.

Benefits

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• HSA & FSA
• Retailer plan

Pay

Salary Range: 19.88 - 24.99

Schedule

FTE: .75 FTE/ 30 HRS per week; this is based on full-time equivalency with 1.0 being full time