Office Assistant
Wilson Elser · Albany, NY · 2 days ago
HybridAdministrative$20/hrFull-time
The Position Qualifications
- Minimum of 1 year experience in a law firm setting
- Good working knowledge of legal documents
- Prior experience with law office processes; in the area of litigation is a plus
- Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program
- Able to work in a team-based setting to support paralegals, legal secretaries and attorneys
- Excellent organization, attention to detail, strong written and verbal communication skills
- Must be highly dependable and able to work well in a team environment
- Ability to E-file in State and Federal Courts; is a plus
- Notary Public license a plus
Responsibilities
- Answer main telephone line
- Prepare Client Vendor Invoices for Payment
- Send Legal Service Invoices to Client
- Light Bookkeeping
- Create and maintain case and mail lists
- Log and track all faxes and overnight deliveries
- Save items to document managing system in a cohesive manner; experience with iManage a plus
- Calendar items
- Prepare form and simple letters
- Copy and compile documents, CDs and flash drives
- Download document productions from external links
- Greet and screen guests
- Maintain a neat and professional reception and conference room areas
- Cook up and coordinate all conference room schedules
- Additional tasks as requested
Qualifications
- Must be highly dependable and able to work well in a team environment
- Ability to E-file in State and Federal Courts; is a plus
- Notary Public license a plus
Skills
- Data entry and typing skills
- Microsoft Office proficiency (Word, Outlook, Excel)
- Kofax PDF or similar program proficiency
- Teamwork and collaboration skills
- Attention to detail and strong communication skills
- Legal document knowledge
- Bookkeeping and accounting skills
- Legal research and analysis skills
- Legal writing and drafting skills
- Legal technology proficiency (iManage)
- Legal process management skills
- Legal client service skills
- Legal time management skills
- Legal administrative skills
Benefits
- 401(k) retirement savings plan
- Medical, dental, vision, disability, and life insurance
Pay
$20 USD - $25 USD
Schedule
Full-time