Office Assistant

Qualifications

• Minimum of 1 year experience having worked in an office environment of multi-family rental property preferred.
• Experienced in use of office machines: computer, fax, photocopier, phone systems, etc.
• Experience working with the general public, vendors, and clients.
• Non-profit experience helpful.
• Demonstrated skills working with seniors and/or special populations.
• Physical ability to conduct inspections and show vacant apartments.
• Prior experience in clerical and administrative functions.

Duties

• Process applications for apartments including pre-qualification and selection. Ensure all Fair Housing and Non-Discrimination regulations are followed. Conduct thorough resident orientation; ensure all residents know who to contact in emergency situations 24-hours/day.
• Show property and vacant apartments to applicants.
• Timely collection of rents and all monies on site; daily deposit and record keeping.
• Attend appropriate meetings, seminars, and workshops as designated.
• Exercises concern for general security and safety of staff and residents.
• Observe maintenance activities, including all contracted services. Report problems to supervisor.
• Aid in developing and implementing resident services, activities, and a positive resident- relations program.
• Routinely observe the condition of the property, inside and out, to ensure neatness and security, and for early identification of potential problems.
• Notify supervisor of any property loss or liability related incidents immediately.
• Notify supervisor of any absence from property.
• Other similar duties and special projects as assigned.