Office Assistant (Academic Affairs)

Minimum Qualifications

• High school diploma or graduation equivalent.
• Six months of related experience.

Technical Qualifications & Specialized Certifications

• Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Specific Duties & Responsibilities

• Maintain calendar and schedule appointments and meetings.
• Complete various requests for office supplies and equipment.
• Aid in preparing correspondence, manuscripts, and grant proposals.
• Type, format, edit, and proof materials and communications.
• Support the coordination and execution of special events.
• Make routine travel and hotel accommodations.
• Organize and maintain paper and electronic files.
• Perform data entry.
• Open, sort and screen mail.
• Support and organize various office activities and/or priorities.
• Collect documents and scan physical documents into digital formats.
• Resolve inquiries and advise on university procedures as needed.
• Greet and assist visitors and customers.
• Answer telephone, screen and assist callers, and relay messages.

Core Technical Skills

• Calendar Management
• Customer Service
• Data Entry
• Electronic Office Tools
• Event Coordination
• Office Procedures
• Oral and Written Communications
• Record Keeping