Office Assistant # 39 Pulliam School (8 hours)

Examples of Duties

• Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials
• Type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers or other materials from detailed or rough copy
• Compose routine correspondence
• Proofread completed typing assignments
• Serve as receptionist, answering telephone calls and directing calls to appropriate personnel
• Take and relay messages as appropriate
• Type a variety of material from rough draft or verbal instruction as necessary
• Respond to requests for information based upon District and office policies and procedures
• Receive, greet and direct visitors
• Respond to inquiries and provide a variety of general information to District personnel, students, parents and the general public
• Compile information and prepare and maintain logs, files and records related to assigned activities
• Review and verify the accuracy and completeness of various documents
• Process forms and applications
• Receive, sort and distribute mail
• Prepare and distribute informational packets and bulk mailings as directed
• Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software
• Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities
• Auxiliary functions may include assisting in monitoring inventory levels of office supplies and materials, assisting with ordering, receiving and maintaining inventory of office supplies and materials, participating in a variety of school office functions such as pre-registration and registration of students at the school site, collecting and processing appropriate information as assigned to the position

Qualifications

• Knowledge of: Modern office practices, procedures and equipment
• Telephone techniques and etiquette
• Basic record-keeping and filing techniques
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Operation of standard office equipment including a computer
• Oral and written communication skills
• Interpersonal skills using tact, patience and courtesy
• Maintenance of student cumulative records, which includes confidential health records (e.g. immunization records)
• Health and safety regulations
• Basic first aid and CPR procedures

Ability

• To perform routine clerical duties such as filing, typing, duplicating and maintaining routine records
• To answer telephones and greet the public courteously
• To type or input data at 40 words per minute from clear copy
• To operate a variety of standard office equipment including a computer
• To understand and follow oral and written directions
• To communicate effectively both orally and in writing
• To complete work with many interruptions
• To receive, sort and distribute mail
• To develop and maintain cooperative working relationships with those contacted in the course of work
• To carry out oral and written directions
• To write and speak at a level sufficient to fulfill the duties to be performed for the position described
• To maintain student cumulative records
• To administer first aid and CPR in emergency situations
• To observe District health and safety regulations
• To work confidentially with discretion regarding student cumulative records, which includes mandatory student health records (e.g. immunization records)