Anthis Career Academy | 8hr Office Assistant | School Year

This position is located at the Parkview Education Center, 1919 W. Cook Road.

Purpose

Perform a variety of secretarial and administrative assistant duties to relieve the Principal of clerical detail; coordinate flow of communications, correspondence, and information for the Principal; responsible for main phone lines and routing calls to necessary departments.

Qualifications

Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, organizational leadership, or a related field, and two years of secretarial experience. Employee must have strong office, computer, public relations, and oral and written communication skills. Experience answering a multi-line phone system and the ability to multi-task are required. Must possess knowledge of the terminology, practices, and procedures of the District.

Responsibilities

• Provide confidential secretarial and administrative support services to the staff; ensure smooth and efficient office operations; assist with coordinating and ensuring proper and timely completion of office projects and activities.
• Coordinate flow of communications and information; establish and maintain filing systems; receive, sort, and route incoming mail as needed.
• Serve as the primary secretary to the Career Academy office; provide public relations and liaison services; initiate, screen, and receive telephone calls for the main phone lines; take, retrieve, and relay messages as needed.
• Respond to requests, complaints, and questions from staff and the public; assess all calls to accurately decide where to transfer them; refer difficult issues to the Principal.
• Perform, prepare, and maintain a variety of records, logs, and reports related to programs, projects, services, purchase orders, personnel, communications, and assigned duties.
• Maintain appointment, project, and activity schedules and calendars; coordinate, reserve facilities, and equipment for meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and events.
• Maintain Outlook reservation calendar for meeting rooms in the building.
• Support the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s: Enrollment, Employment, Enlistment, or Entrepreneurship.
• Positively promote and embody the FWCS Schools of Success six core competencies in daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction.
• Perform related duties as assigned.

Physical Requirements

• Communication Skills: Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity: Adeptness in the use of hands and fingers.
• Postural Endurance: Ability to sit or stand for prolonged periods as the job requires.
• Flexibility: Ability to bend at the waist, kneel, or crouch to perform specific duties.
• Visual Acuity: Close vision ability with the capacity to adjust focus.
• Mobility: Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina: Capability to lift, carry, push, or pull up to 25 pounds or more.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.