Office Assistant # 15 Henry School (6 hours)

About the role

Stockton Unified School District (SUSD) began providing services to students in 1852 and is located in the heart of California’s Central Valley near the banks of the San Joaquin River. SUSD is the 17th largest school district in California, serving 38,000 PK-12th grade students and a number of adults through its Stockton School For Adults. SUSD offers a comprehensive benefit package including free health benefits through Kaiser for employees and families.

Job Summary

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned office; answer the telephones, and greet and assist students, parents and visitors. Compile information and prepare and maintain logs, files and records related to assigned activities; communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities. Perform related duties as assigned.

Job Description / Essential Elements

• Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials.
• Type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers or other materials from detailed or rough copy.
• Compose routine correspondence; proofread completed typing assignments.
• Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate.
• Type a variety of material from rough draft or verbal instruction as necessary.
• Respond to requests for information based upon District and office policies and procedures.
• Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to District personnel, students, parents and the general public.
• Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
• Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.
• Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities.
• Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials.
• Participate in a variety of school office functions such as pre-registration and registration of students at the school site; collect and process appropriate information as assigned to the position.
• Primarily responsible for initiating and maintaining accurate and complete student cumulative records for all enrolled students, including mandatory health record information (e.g. immunization records) and English Language Development records; record grades on permanent records; request and receive cumulative folders; transfer student records when student leaves school, including promoted eighth grade students.
• Establish and maintain registration forms and emergency cards for all enrolled students; prepare student accident reports.
• Assist with administering basic first aid to students and staff as assigned; notify parents of ill or injured students as needed; assist in maintaining the health office in a clean, orderly and safe condition; assist with medication administration according to District protocol to include maintenance of records and related information; assist with student health care procedures as trained and assigned by the school nurse.
• Maintain regular and prompt attendance in the work place.

Requirements / Qualifications

• Education and Experience: Any combination of education, training and/or experience equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.
• Licenses and Other Requirements: This classification requires a valid First Aid and CPR Certificate issued by an authorized agency within 60 days of employment.

Application Materials

• Online application
• Letter of interest
• Resume
• Valid typing certificate 40WPM from School for Adults only (dated within the past 5 years)

Testing Requirement

Satisfactory testing in typing is required by the closing date. All applicants, including current District employees, are required to supply their valid typing certificate. Candidates must provide a valid typing certificate from SUSD School for Adults ONLY, dated within the past 5 years.