Office Assistant # 31 August School (3.5 hours)

Examples of Duties

• Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials.
• Type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers or other materials from detailed or rough copy.
• Compose routine correspondence.
• Proofread completed typing assignments.
• Serve as receptionist, answering telephone calls and directing calls to appropriate personnel.
• Take and relay messages as appropriate.
• Type a variety of material from rough draft or verbal instruction as necessary.
• Respond to requests for information based upon District and office policies and procedures.
• Receive, greet and direct visitors.
• Respond to inquiries and provide a variety of general information to District personnel, students, parents and the general public.
• Compile information and prepare and maintain logs, files and records related to assigned activities.
• Review and verify the accuracy and completeness of various documents.
• Process forms and applications.
• Receive, sort and distribute mail.
• Prepare and distribute informational packets and bulk mailings as directed.
• Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.
• Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities.
• Absorb and maintain inventory levels of office supplies and materials.
• Assist in monitoring inventory levels of office supplies and materials.
• Participate in a variety of school office functions such as pre-registration and registration of students at the school site.
• Absorb and process appropriate information as assigned to the position.
• Maintain regular and prompt attendance in the work place.

Knowledge and Abilities

• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.
• Basic record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of standard office equipment including a computer.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Maintenance of student cumulative records, which includes confidential health records (e.g. immunization records).
• Health and safety regulations.
• Basic first aid and CPR procedures.

Knowledge and Abilities - Continued

• Routine clerical duties such as filing, typing, duplicating and maintaining routine records.
• Answer telephones and greet the public courteously.
• Type or input data at 40 words per minute from clear copy.
• Operate a variety of standard office equipment including a computer.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Receive, sort and distribute mail.
• Develop and maintain cooperative working relationships with those contacted in the course of work.
• Carry out oral and written directions.
• Write and speak at a level sufficient to fulfill the duties to be performed for the position described.
• Maintain student cumulative records.
• Administer first aid and CPR in emergency situations.
• Observe District health and safety regulations.
• Work confidentially with discretion regarding student cumulative records, which includes mandatory student health records (e.g. immunization records).

Education and Experience

• Any combination of education, training and/or experience equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.

Licenses and Other Requirements

• This classification requires a valid First Aid and CPR Certificate issued by an authorized agency within three months of employment.

Environment

• WORKING CONDITIONS: Indoor work environment.
• Physical Demands:
• Employee in this position must have/be able to:
• Enter data into a computer terminal/typewriter and operate standard office equipment.
• Sit for extended periods of time.
• See and read a computer screen and printed matter with or without vision aids.
• Hear and understand speech at normal levels and on the telephone, with or without hearing aids.
• Lift and/or carry up to 25 lbs at waist height for short distances.
• Bend at the waist.
• Reach overhead, above the shoulders and horizontally, grasp, push/pull.