Office Assistant # 111 Henry School (3.5 hours)

About the role

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned office; answer the telephones, and greet and assist students, parents and visitors.

Responsibilities

• Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials
• Type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments
• Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate
• Type a variety of material from rough draft or verbal instruction as necessary; respond to requests for information based upon District and office policies and procedures
• Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to District personnel, students, parents and the general public
• Compile information and prepare and maintain logs, files and records related to assigned activities; review and verify the accuracy and completeness of various documents; process forms and applications
• Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed
• Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software
• Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities
• Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials
• Participate in a variety of school office functions such as pre-registration and registration of students at the school site; collect and process appropriate information as assigned to the position
• Primarily responsible for initiating and maintaining accurate and complete student cumulative records for all enrolled students, including mandatory health record information (i.e. immunization records) and English Language Development records; record grades on permanent records; request and receive cumulative folders; transfer student records when student leaves school, including promoted eighth grade students
• Establish and maintain registration forms and emergency cards for all enrolled students; prepare student accident reports
• Assist with administering basic first aid to students and staff as assigned; notify parents of ill or injured students as needed; assist in maintaining the health office in a clean, orderly and safe condition; assist with medication administration according to District protocol to include maintenance of records and related information; assist with student health care procedures as trained and assigned by the school nurse
• Maintain regular and prompt attendance in the work place
• Perform related duties as assigned

Minimum Qualifications

Knowledge of:

• Modern office practices, procedures and equipment
• Telephone techniques and etiquette
• Basic record-keeping and filing techniques
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Operation of standard office equipment including a computer
• Oral and written communication skills
• Interpersonal skills using tact, patience and courtesy
• Maintenance of student cumulative records, which includes confidential health records (e.g. immunization records)
• Health and safety regulations
• Basic first aid and CPR procedures

Ability to:

• Perform routine clerical duties such as filing, typing, duplicating and maintaining routine records
• Answer telephones and greet the public courteously
• Type or input data at 40 words per minute from clear copy
• Operate a variety of standard office equipment including a computer
• Understand and follow oral and written directions
• Communicate effectively both orally and in writing
• Complete work with many interruptions
• Receive, sort and distribute mail
• Develop and maintain cooperative working relationships with those contacted in the course of work
• Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described
• Maintain student cumulative records
• Administer first aid and CPR in emergency situations
• Observe District health and safety regulations
• Work confidentially with discretion regarding student cumulative records, which includes mandatory student health records (e.g. immunization records)

Education and Experience: Any combination of education, training and/or experience equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.

Licenses and Other Requirements

• This classification requires a valid First Aid and CPR Certificate issued by an authorized agency within 60 days of employment
• Valid typing certificate at 40 WPM from School for Adults only (dated within the past 5 years) – required by the closing date

Application Requirements

Application materials must be received online by 4pm Thursday, June 4, 2026. Interested applicants must submit the following:

• Online application
• Letter of interest
• Resume
• Valid typing certificate 40WPM from School for Adults only (dated within the past 5 years)

Visit our website at: www.stocktonusd.net

Typing Test Information: All applicants, including current District employees, are required to supply their valid typing certificate from SUSD School for Adults ONLY, dated within the past 5 years.

School for Adults
1525 Pacific Avenue, Stockton, CA 95204

Typing Tests are given on Tuesday, Thursday & Friday By Appointment Only. Beginning the week of June 1, typing tests can be scheduled Mondays and Tuesdays from 12:00 to 1:00 p.m., through July 21st. Please call (209) 933-7455 to schedule an appointment or email Brian Canepa @ bcanepa@stocktonusd.net. Sign up and pay the $10.00 fee in the front office. Entitles participant to (3) 5-minute timed tests on day of payment. Photo Identification/Picture ID Required at time of test.

Working Conditions

Indoor work environment.

Physical Demands: Employee in this position must have/be able to:

• Enter data into a computer terminal/typewriter and operate standard office equipment
• Sit for extended periods of time
• See and read a computer screen and printed matter with or without vision aids
• Hear and understand speech at normal levels and on the telephone, with or without hearing aids
• Lift and/or carry up to 25 lbs at waist height for short distances
• Bend at the waist
• Reach overhead, above the shoulders and horizontally, grasp, push/pull