Office Assistant #260806-7086CL-001

Join the State of Connecticut, Department of Administrative Services (DAS) as an Office Assistant within the Fleet Operations Division. Fleet Operations manages, maintains, and assigns state-owned motor vehicles for official business use.

Location: 60 State St., Wethersfield, CT
Schedule: Full-Time (40 hours), First Shift (7:00 A.M. - 3:30 P.M.), Monday - Friday

About the Role

As an Office Assistant, you will provide a full range of clerical tasks supporting the Fleet Operations Division, including phone coverage, mail handling, and other clerical support duties. This role performs a variety of clerical functions such as typing, filing, correspondence, report writing, and processing documents.

Responsibilities

• Perform a full range of general clerical duties, including:
  • Typing: Type various materials; enter and retrieve data using computers and other electronic equipment.
  • Filing: Set up and maintain office procedures, filing systems, and forms.
  • Correspondence: Compose routine correspondence.
  • Report Writing: Compile and generate technical, statistical, or financial reports.
  • Interpersonal: Provide general information and referral services; respond to inquiries from other work units or agencies; apply agency policies and state statutes in determining case status.
  • Processing: Maintain calendars, process documents, verify information, prepare payment lists, billing invoices, and purchase requisitions; receive and verify shipments; maintain inventory and order supplies; use electronic equipment for job functions.
• Lead lower-level employees in carrying out assigned clerical functions, as needed.
• Perform related duties as required.

Requirements

• Two (2) years of general clerical work experience.
• College training may substitute for experience at a rate of fifteen (15) semester hours equaling one-half (1/2) year of experience, up to a maximum of two (2) years.

Preferred Qualifications

• Experience performing administrative duties such as maintaining records, scheduling work, processing documents, coordinating communications, and entering data in support of vehicle maintenance, fleet operations, and automotive repair.
• Experience organizing and managing priorities with competing deadlines.
• Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• Ability to work independently and collaboratively to support business operational needs.
• Attention to detail in reviewing and processing work orders, invoices, purchase orders, vehicle service records, and warranty documentation.
• Experience communicating with internal staff, external vendors, and other stakeholders.

Skills

• Knowledge of office systems and procedures, including telephone usage and filing.
• Strong interpersonal, oral, and written communication skills.
• Ability to perform arithmetical computations.
• Proficiency in operating office equipment, including computers, tablets, and other electronic devices.
• Ability to operate office suite software.
• Ability to schedule and prioritize workflow.
• Ability to read and interpret complex instructions.

Benefits

Visit the State Employee Benefits Overview page for details. Benefits include:

• Professional growth and development opportunities.
• A healthy work/life balance.

About the Agency

The Department of Administrative Services (DAS) houses key business functions of state government, including information technology, human resources, procurement, facilities and real estate, construction services, fleet operations, and workers' compensation. Our mission is to:

• Support Connecticut's growth by serving citizens, businesses, and state agencies with high-quality services at the lowest possible cost.
• Drive continuous innovation by increasing efficiency and effectiveness using best practices from public and private sectors.
• Provide rewarding careers to attract and retain a talented, dedicated workforce.

Special Requirements

Persons responsible for supervising or observing the behavior of inmates or custodial individuals must possess a high school diploma or GED by the time of permanent appointment.

If the institution of higher learning is located outside the U.S., candidates are responsible for providing documentation from a recognized U.S. accrediting service that specializes in determining foreign education equivalencies.