Office Assistant 1, SG-06
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content.
We have description: mission statement (maybe About the role). Duties list. Appointment method and qualifications: Minimum Qualifications: none. Also appointment method details (eligible list, transfer, 55b/c, NY HELPS). Additional comments: salary range, appointment status permanent, note about telecommuting not allowed.
We need to decide sections: About the role (mission statement). Responsibilities (duties). Requirements (minimum qualifications? maybe Appointment method?). Qualifications could be same as Requirements? But we should not duplicate. Perhaps we have "Qualifications" for minimum qualifications (none). "Requirements" could be appointment method? However guidelines: Use headings as given; we can choose which to include.
We have specific content for About the role (mission). Responsibilities (duties list). Pay (salary range). Schedule (note about full-time office, no telecommuting). Benefits? Not mentioned besides maybe appointment status permanent, but not explicit benefits. Could omit Benefits if no specific content. Skills? Not mentioned. Qualifications? Minimum qualifications: none. Could include Qualifications heading with statement that there are no minimum education or experience requirements. That's substantive.
Appointment method details maybe could be part of Requirements or Qualifications? But we have a heading "Requirements". Could put appointment method there. However the posting includes "Appointment Method Minimum Qualifications List". Might be considered requirements for appointment. We'll put that under Requirements.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Pay, Schedule.
We must not include empty sections.
Now format: About the role
mission statement...
ThenResponsibilities
- ... each duty
Requirements
appointment method details...
ThenQualifications
Minimum Qualifications: There are no minimum education or experience requirements for this title.
ThenPay
Salary: $37,862 - $46,843
ThenSchedule
Appointment Status: Permanent; Note: Due to the nature of this position, the incumbent will be required to physically report to the office full time; telecommuting will not be allowed.
We should also maybe include NY HELPS info under Requirements or Qualifications? Could be part of Requirements. But we already have appointment method details; we can include NY HELPS there as well. We must preserve all substantive information. Let's capture all details: Mission statement paragraph: "The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system." Duties list: many items. Need to capture each as. However guidelines: Prefer few substantive sections over many thin ones. Might be better to fold that note into Pay or Schedule? It mentions salary, insurance and other benefits. Could add to Pay section as extra sentence. Let's incorporate into Pay
: "Salary: $37,862 - $46,843. Please note that a change in negotiating unit may affect your salary, insurance and other benefits." Schedule section: include appointment status permanent and note about full-time office, no telecommuting. Now ensure we don't repeat job title. Not using any headings like Job ID. Now produce HTML fragment. Let's craft:
About the role
The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.
Responsibilities
- Greets and assists visitors in Human Resources;
- Answers telephones, responds to standard inquiries concerning the Human Resource Management office and refers technical questions to appropriate staff;
- Monitors and responds to multiple HR e-mail boxes and dispatches to appropriate staff members for handling;
- Works closely with the recruitment team to publish job vacancy announcements on the DFS Website, DFS Intranet, and StateJobsNY;
- Sends “all employee” emails;
- Works with Human Resources Specialists and Business Units to coordinate and schedule interviews in Outlook for both in person and/or virtual Teams meetings, serves as first point of contact for candidates;
- Conducts reference checks;
- Compiles materials for HR Specialists review;
- Manages various Human Resources calendars;
- Establishes and maintains manuals and files, searches for and retrieves materials and periodically purges obsolete materials;
- Opens, sorts and distributes incoming mail to appropriate staff;
- Maintains inventory of HR supplies and orders as necessary;
- Performs special projects/other duties in support of office operations;
Requirements
Appointment Method: Candidates must be reachable on the Civil Service eligible list for 26-711010. Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website. Please note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades. 55 b/c Appointment: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law 55b/c. Information about this program can be found here: https://www.cs.ny.gov/rp55/. NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Qualifications
Minimum Qualifications: There are no minimum education or experience requirements for this title.
Pay
Salary: $37,862 - $46,843. Please note that a change in negotiating unit may affect your salary, insurance and other benefits.
Schedule
Appointment Status: Permanent. Note: Due to the nature of this position, the incumbent will be required to physically report to the office full time; telecommuting will not be allowed.
Check for any repeated content: we included NY HELPS in Requirements; we also have Qualifications separate.