Office Administrator - Spanish/English Bilingual

About the role

This is a full-time position based in Lake Elsinore, but will work in the Riverside location twice a week. This position requires bilingual English/Spanish skills.

Responsibilities

• Analyze and reconcile month-end financial reports for 2 branches (Riverside & Lake Elsinore)
• Supervise and provide guidance to an Administrative Assistant
• Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution
• Handle New Hire Onboarding & provide Benefits information as needed for new hires and current staff
• Enter purchase orders, enter receipts into accounting system, update purchase orders & audit and correct material job costs & overhead purchases
• Accounts Receivable collection and complete vendor statement reconciliations quarterly
• Answer all incoming calls to include vendor inquiries
• Handle/coordinate new employee on-boarding including completion of requisite employee forms
• Provide general office tasks as needed such as: filing, mail distribution, data entry, etc.

Requirements

• 2+ years of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required
• Must be bilingual in Spanish & English (required) and able to work independently
• Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines

Qualifications

• Administrative experience with supervisory experience within the landscape or construction industries is highly preferred
• Proficient in MS Office - Specifically Word & Excel

Benefits

• Healthcare benefit program & 401K match program
• 9 paid holidays per year with paid vacation & sick leave
• Fun and fast-paced working environment with a great work-life balance
• Paid training/certification and career advancement
• Gothic's company culture fosters growth, inspires longevity and rewards mutual loyalty

Pay

$28 - $30 per hour