Office Administrator - Spanish/English Bilingual

This position requires bilingual English/Spanish skills and is based in Lake Elsinore, with work at the Riverside location twice a week.

Responsibilities

• Analyzes and reconciles month-end financial reports for 2 branches (Riverside & Lake Elsinore)
• Supervises and provides guidance to an Administrative Assistant
• Weekly payroll processing (data entry, reviews & edits), including data entry of time cards & weekly pay distribution
• Handles new hire onboarding and provides benefits information as needed for new hires and current staff
• Enters purchase orders, enters receipts into accounting system, updates purchase orders, and audits and corrects material job costs & overhead purchases
• Accounts receivable collection and completes vendor statement reconciliations quarterly
• Answers all incoming calls, including vendor inquiries
• Coordinates new employee onboarding, including completion of requisite employee forms
• Provides general office tasks as needed such as: filing, mail distribution, data entry

Requirements

• 2+ years of office experience with hands-on experience in weekly payroll processing, accounts payable, accounts receivable, and purchase ordering
• Bilingual in Spanish & English (required)
• Able to work independently
• High attention to detail, strong organizational skills, and ability to multi-task and meet routine deadlines
• Administrative experience with supervisory experience within the landscape or construction industries is highly preferred
• Proficient in MS Office, specifically Word & Excel

Benefits

• Healthcare benefit program & 401K match program
• 9 paid holidays per year with paid vacation & sick leave
• Fun and fast-paced working environment with a great work-life balance
• Paid training/certification and career advancement

Pay

$28 - $30 per hour