Office Administrative Assistant — Bilingual English/Spanish

Key Responsibilities

• Provide general administrative and clerical support to the internal team.
• Affiliate with employee onboarding processes, including gathering required documentation and producing onboarding materials.
• Coordinate pre-employment background checks and follow up on outstanding requirements.
• Affiliate with employee timesheet collection, examination, review, and submission.
• Affiliate with the company's UKG implementation and integration process under the direction of the team member overseeing the project.
• Affiliate with scheduling meetings, appointments, interviews, and company events.
• Help organize company meetings, celebrations, and internal events.
• Affiliate with setting up conference rooms before meetings and ensuring the space is clean and properly prepared.
• Affiliate with attending meetings as requested and taking clear, organized meeting minutes.
• Affiliate with receiving, documenting, and distributing incoming packages and deliveries.
• Affiliate with filing, scanning, printing, copying, and organizing paperwork and electronic records.
• Affiliate with ensuring files and documents are maintained according to company standards.
• Affiliate with ordering office supplies and monitoring inventory to ensure materials remain stocked.
• Affiliate with helping maintain a clean, organized, and professional office environment.
• Affiliate with greeting and assisting employees, candidates, visitors, and vendors as needed.
• Affiliate with supporting additional administrative and HR-related projects as assigned.

Qualifications

• Bilingual fluency in English and Spanish is required.
• Previous experience in office administration, administrative support, human resources support, or a related position is preferred.
• Experience assisting with onboarding, background checks, timesheets, or employee documentation is strongly preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Professional written and verbal communication skills.
• Ability to handle sensitive and confidential employee information appropriately.
• Comfortable using Microsoft Office, including Outlook, Word, and Excel.
• Experience with UKG or another HRIS/timekeeping system is helpful but not required.
• Ability to prioritize multiple responsibilities in a fast-paced office environment.
• Dependable, proactive, approachable, and willing to assist wherever needed.