DirectJobHub
Jobs · Administrative · Oklahoma

Spanish-Speaking Office Administrator

Aston Carter · Tulsa, OK · 4 days ago
On-siteAdministrative$18–$22/hrContract

About the role

We are seeking a bilingual (Spanish/English) Administrative Assistant / Receptionist to join a well-established company with 50+ years of stability. This is a contract-to-hire role paying $18–$22/hour, offering a consistent Monday–Friday, 7:00 AM – 3:30 PM schedule.

Responsibilities

  • Greet and assist visitors in a professional, courteous, and friendly manner, ensuring a positive first impression.
  • Answer, screen, and direct incoming phone calls to the appropriate personnel or department.
  • Manage the front desk area and maintain a welcoming, orderly, and professional reception environment.
  • Maintain accurate records and documentation, including monitoring and recording employee attendance and punctuality, and supporting human resources activities.
  • Organize and maintain filing systems, both electronic and paper, to ensure easy retrieval of information.
  • Prepare, format, and distribute internal communications and announcements as needed.
  • Use Microsoft Excel to create, update, and maintain spreadsheets for tracking employee attendance, schedules, and other relevant data.
  • Generate reports from spreadsheets and HR systems for management review and decision-making.
  • Perform general clerical and administrative tasks, including data entry, email correspondence, and calendar support.
  • Handle sensitive information with discretion and maintain strict confidentiality at all times.

Essential Skills

  • Proven experience as an administrative assistant, receptionist, or in a similar clerical or front desk role.
  • Proficiency in Microsoft Office Suite, with strong skills in Microsoft Excel for data tracking and reporting.
  • Experience with clerical tasks, including data entry, filing, and document management.
  • Strong organizational skills with a high level of attention to detail.
  • Excellent communication and interpersonal skills for interacting with visitors, employees, and leadership.
  • Able to multitask, prioritize responsibilities, and manage time effectively in a fast-paced environment.
  • Able to maintain confidentiality and handle sensitive information with discretion.
  • Comfort using email and calendar tools, including Outlook or similar applications.
  • Able to manage a front desk and provide professional reception and administrative support.

Additional Skills & Qualifications

  • A high school diploma or equivalent; additional education in office administration or a related field is a plus.
  • Bilingual proficiency is preferred; candidates should be able to specify the languages they speak.
  • Familiarity with HRIS systems is preferred and considered an asset.
  • Experience providing administrative support to HR functions, including onboarding and record maintenance.
  • Has worked a front desk reception within an office environment.
  • Demonstrated ability to produce accurate spreadsheets and reports in Excel.
  • Strong customer service orientation and a professional demeanor when dealing with visitors and employees.

Job Type & Location

This is a Contract to Hire position based out of Tulsa, OK. The pay range for this position is $18.00 - $22.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Similar jobs