Office Admin Assistant (Spanish - Bilingual)

Responsibilities

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Aid in lease administration activities including lease set up, administer lease changes, generate reports, etc.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
• Aid in monthly and quarterly management reports as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guests.
• Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Invoice tenant rebills (meter readings, HVAC, etc.).
• Maintain tenant contact, vendor contact list, and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Additional duties assigned by the Property Manager.

Requirements

• Schedule: M-F 8-5pm (fully on-site)
• Location: Orlando, FL
• Pay: $20/hr
• Contract with potential for hire
• Equal Opportunity Notice

Qualifications

• Full administrative support experience.
• Experience with lease administration.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks simultaneously.
• Attention to detail.
• Basic knowledge of accounting principles.

Skills

• Administrative support
• Lease administration
• Microsoft Office Suite
• Communication
• Time management
• Accounting principles

Benefits

• Not specified

Pay

• $20/hr

Schedule

• M-F 8-5pm (fully on-site)