Office Administrative Assistant- Part Time- IA

About the Role

Perform a wide range of administrative and office support activities for the Human Resource Manager, Managers, and Supervisors to facilitate the efficient operations of the organization.

Responsibilities

• Oversee reception area/lobby, receive and direct visitors and clients.
• Answer, screen, and transfer inbound phone calls.
• Ensure employee break room is fully stocked and maintained.
• Perform purchasing functions: create purchase orders, file receivers and purchase orders, and maintain spreadsheet for expense tracking.
• Perform timekeeping functions, Paylocity edits, and training hours.
• Maintain and distribute attendance, crewing, and other HR-related reports.
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities.
• Maintain training matrix, verify attendance and points. Create, maintain, and distribute reports regarding employee training.
• Assist with maintenance of office equipment, coordinate repair of equipment, and review equipment contracts.
• Assist with plant record keeping and filing, including personnel and safety records.
• Keep track of office and plant supplies consumable items, send requisition to replenish supplies when needed.
• Handle other office functions as directed by supervisor.
• Maintain confidentiality of all HR-related functions.
• Follow all safety rules, policies, procedures, and work instructions.
• Follow all food safety and GMP-related policies and procedures.
• Serve as backup for the HR Manager.

Requirements

• High school diploma or equivalent.
• Competent computer skills, including Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Experience in human resources and other office functions preferred.
• Knowledge of operations of standard office equipment.
• Knowledge of principles and practices of basic office management.

Physical Demands

• Fine manipulating: 10%
• Simple grasping: 10%
• Lifting or carrying: 10%

Equipment Used

• Computer, copier, printers, general office equipment.
• Phone.
• Calculator.

Contacts

• Employees.
• All plant management and supervisors.
• Corporate HR.

Reports to HR Manager.