OFFICE ADMINISTRATIVE ASSISTANT (IA) - PART TIME

Essential Functions

• Oversight of reception area/lobby, receiving and directing visitors and clients.
• Answer, screen, and transfer inbound phone calls.
• Ensure employee break room is fully stocked and maintained.
• Perform purchasing functions: creation of purchase orders, filing of receivers, and purchase orders, and maintaining an expense tracking spreadsheet.
• Perform timekeeping functions, including Paylocity edits and training hours.
• Maintain and distribute attendance, crewing, and other HR-related reports.
• Create, maintain, and distribute reports regarding employee training.
• Aid in scheduling and organizing complex activities such as meetings, travel, conferences, and departmental events.
• Maintain a training matrix, verify attendance and points.
• Assist with maintenance of office equipment, coordinate repairs, and review equipment contracts.
• Assist with plant record-keeping and filing, including personnel and safety records.
• Keep track of office and plant supplies, requesting replenishment when necessary.

Other Responsibilities

• HR-related functions require confidentiality.
• Follows all safety rules, policies, procedures, and work instructions.
• Complies with food safety policies and procedures.

Education and Training

• High School Diploma.
• Competent computer skills, including Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Knowledge of standard office equipment operations.
• Understanding of basic office management principles.

Requirements

• Fine Manipulating (80%): Requires dexterity in handling small objects.
• Simpler Grasping (15%): Requires grasping of smaller objects.
• Lifting or Carrying (0-5 lbs): Occasional lifting and carrying of light items.
• Equipment Used: Computer, copier, printers, general office equipment, phone, calculator.
• Contacts: Plant management and supervisors.
• Supervision/Backup: HR Manager.