Office & Admin Specialist Sr

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Must not include Job ID etc as headings; can fold metadata into short p or drop. We need to preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO etc). So we need to extract core content: description of work, duties, minimum qualifications, preferred qualifications, additional requirements, benefits, pay range, schedule (work shift/hours, days of work, telework eligible, travel required). Also location maybe? Not required as heading but could be in a p. We must not include sections with placeholder like "commensurate with experience". We have actual pay range: $22.62 - $30.62 hourly; $47,230 - $63,934 annually. So we can include Pay section. Schedule: Work Shift/Work Hours: Day Shift; Days of Work: Monday - Friday; Telework Eligible: No; Travel Required: No. So we can include Schedule section. Benefits: there is a Benefits paragraph describing benefits. So include Benefits section. About the role: maybe a short intro about role? Could be "The Division of Forestry is hiring one Office and Administrative Specialist Senior in Aitkin, MN. This position exists to plan, coordinate and manage complex fiscal functions; to provide critical office and business management expertise; and to administer the procurement and logistic activities for the Regional Forestry Office and Statewide Forestry Programs..." That's substantive. Responsibilities: The bullet list after "This includes:" includes providing executive assistance and developing administrative procedures; administers accounting and fiscal duties and provides $10,000 EALP authority for the Region and needed technical expertise for Region and Area Forestry Offices. The incumbent provides the Region Forestry Office and their external customers with information, assistance and services based on substantial knowledge of high priority Division of Forestry Programs such as: Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, and Development. We can turn that into

• items. Requirements: Minimum Qualifications list. Could be separate section Requirements. Qualifications: Preferred Qualifications list. Skills: maybe combine some skill statements? But we have many skill statements in Minimum Qualifications; we could put them under Requirements or Skills. The instruction: Use sections as appropriate. We can have Requirements for minimum qualifications, Qualifications for preferred, Skills for specific skill sets (like software). But we must not create thin sections. Perhaps combine Skills into Requirements or Qualifications. However we have distinct sections: Minimum Qualifications (knowledge/abilities) and Preferred Qualifications (experience). Could map Minimum Qualifications to Requirements, Preferred Qualifications to Qualifications. Skills maybe not needed separately if covered. But we must include a section only when posting has real specific content. We have content for About the role, Responsibilities, Requirements (minimum qualifications), Qualifications (preferred), Benefits, Pay, Schedule. That's 7 sections. We must not include fluff like "Work together to improve the state we love." etc. That's boilerplate? Might be considered motivational but not required. We can keep if it's part of description? Might be considered fluff but not prohibited. Safer to omit generic motivational lines. We must not include EEO etc. So remove those paragraphs. We must not include application instructions (How To Apply, Contact etc). So drop those. We must not include navigation/cookie etc. Now craft HTML. Structure:

  About the role

  ...

  Responsibilities

  • ...
  ...

  Requirements

  • ...
  ...
  (minimum qualifications)

  Qualifications

  • ...
  ...
  (preferred qualifications)

  Benefits

  ...

  (benefits description)

  Pay

  $22.62 - $30.62 hourly; $47,230 - $63,934 annually

  Schedule

  Day shift, Monday – Friday; telework not eligible; no travel required.

  We need to preserve all substantive info: location Aitkin, MN maybe include in About the role p. Also mention that position is Full-Time, Unlimited, Classified, etc. Could include in About the role or a separate metadata p. But we can fold into About the role. Let's extract precise sentences. From posting: "The Division of Forestry is hiring one Office and Administrative Specialist Senior in Aitkin, MN. This position exists to plan, coordinate and manage complex fiscal functions; to provide critical office and business management expertise; and to administer the procurement and logistic activities for the Regional Forestry Office and Statewide Forestry Programs, within the Division of Forestry and ensures compliance with all laws, rules and guidelines. This includes: providing executive assistance and developing administrative procedures; administers accounting and fiscal duties and provides $10,000 EALP authority for the Region and needed technical expertise for Region and Area Forestry Offices. The incumbent provides the Region Forestry Office and their external customers with information, assistance and services based on substantial knowledge of high priority Division of Forestry Programs such as: Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, and Development." We can split responsibilities. Minimum Qualifications bullet list: - Mathematics, accounting, and data entry knowledge and ability to support program work and review, track, analyze, and prepare financial summaries or create reports. - Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and integrate data into meaningful responses and reports. - Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, current and meet electronic accessibility requirements. - Interpersonal skills – including customer service, communication, and human relations skills – sufficient to respond promptly, professionally, and accurately with a variety of internal and external customers on a broad range of tasks and responsibilities. - Knowledge of principles and practices of office management to organize and coordinate administrative program operations. - Advanced software knowledge and skill in the full Microsoft suite, including Excel (create pivot tables, complex charts, graphs, and tables), Access, PowerPoint, Visio, Outlook, and Teams; and sufficient knowledge and skill to use Qualtrics, Arc GIS, and associated Private Forest Management Module. - Ability to establish and maintain complex records systems, such as the Private Forest Management Module. - Organizational and time management skills sufficient to prioritize workload, meet deadlines, initiate activities independently, and coordinate and support statewide staff meetings and large-scale events. - Proofreading/editing skills sufficient to ensure accuracy of written materials. - Knowledge of general office equipment and software including phone system, personal computer, mobile devices, printers, digital photography and scanners, postage machine, etc. sufficient to maintain and use equipment and provide direction to other staff. Preferred Qualifications: - Three or more years of general office or program coordination experience. - Knowledge of the functions of forestry terms and DNR Forestry services. - Knowledge state budgeting, policies, procedures, and laws sufficient to provide program administrative support, suggest changes, and prepare and interpret fiscal reports, analyze account balances and budgets, and process invoices. - Ability to locate legal descriptions, read maps and plat books and knowledge of Landview program sufficient to look up 911 addresses. Additional Requirements: - No driving duties are required. - Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations. - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. - Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status). - It Is Policy Of The Department Of Natural Resources That All Candidates Submit To a Background Check Prior To Employment. The Background Check May Consist Of The Following Components Conflict of Interest Review Criminal History Check Education Verification Employment Reference / Records Check License / Certification Verification We might include some of these in Requirements or Additional Requirements but we only have sections defined. Could add a section "Additional Requirements" but not in allowed list. The allowed list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we must fit additional info into those sections. Perhaps we can add some of those to Requirements (like ability to meet physical requirements, work authorization, background check). Or we could create a Skills section for software etc. But we already have software in Minimum Qualifications. Better to keep Requirements as minimum qualifications, Qualifications as preferred, and maybe Skills for software and equipment? But we already have software in minimum qualifications; we could move software to Skills. However we must not create thin sections; but Skills could be substantive. Let's think: The posting includes many skill statements: spreadsheet/database, advanced word processing, interpersonal, office management principles, advanced software knowledge (MS suite, Qualtrics, Arc GIS, Private Forest Management Module), ability to establish records systems, organizational/time management, proofreading/editing, knowledge of general office equipment. Those could go under Skills. Minimum Qualifications could be more about knowledge/abilities like mathematics, accounting, data entry, etc. But the line between is fuzzy. Given the instruction to prefer few substantive sections over many thin ones, maybe we combine all qualifications (minimum and preferred) into Requirements and Qualifications sections, and not create Skills. But we have to decide. We have allowed sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use Requirements for minimum qualifications, Qualifications for preferred qualifications, and Skills for software/equipment/interpersonal etc. But that may be thin. Alternatively, we can put all skill-based items under Requirements, and keep Qualifications for preferred experience/knowledge. Then we don't need Skills section. Thus we will have: About the role, Responsibilities, Requirements (minimum qualifications + skill statements), Qualifications (preferred), Benefits, Pay, Schedule. That seems reasonable. Now we need to ensure we don't include boilerplate like "It Is Policy Of The Department Of Natural Resources That All Candidates Submit To a Background Check Prior To Employment." That's a requirement; we could include under Requirements as a bullet. Also include work authorization, physical requirements, no driving duties, etc. Now craft HTML. We'll need to escape any special characters? Not needed. Let's write. About the role p: "The Division of Forestry is hiring one Office and Administrative Specialist Senior in Aitkin, MN. This position exists to plan, coordinate and manage complex fiscal functions; to provide critical office and business management expertise; and to administer the procurement and logistic activities for the Regional Forestry Office and Statewide Forestry Programs, within the Division of Forestry and ensures compliance with all laws, rules and guidelines." We could also mention full-time, unlimited, classified, etc. But not required. Responsibilities ul: - Providing executive assistance and developing administrative procedures. - Administering accounting and fiscal duties and providing $10,000 EALP authority for the Region and needed technical expertise for Region and Area Forestry Offices. - Providing the Region Forestry Office and external customers with information, assistance, and services based on substantial knowledge of high priority Division of Forestry Programs such as Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, and Development. Requirements ul (minimum qualifications + skill statements + other requirements): - Mathematics, accounting, and data entry knowledge and ability to support program work and review, track, analyze, and prepare financial summaries or create reports. - Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and integrate data into meaningful responses and reports. - Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, current and meet electronic accessibility requirements. - Interpersonal skills – including customer service, communication, and human relations skills – sufficient to respond promptly,