Office & Admin Specialist Sr

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We need to extract content. Job posting includes: - Working Title: Office & Admin Specialist Sr (but we don't repeat as heading) - Agency: MN Department of Natural Resources - Job ID etc (metadata to fold into short p or drop) - Location: Aitkin - Telework Eligible: No - Full/Part Time: Full-Time - Regular/Temporary: Unlimited - Who May Apply: Open to all qualified job seekers - Date Posted: 09/19/2026 - Closing Date: 10/09/2026 - Hiring Agency/Seniority Unit: Department of Natural Resources - Division/Unit: Forestry - Work Shift/Work Hours: Day Shift - Days of Work: Monday - Friday - Travel Required: No - Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually - Classified Status: Classified - Bargaining Unit/Union: 206 - Clerical/AFSCME - Work Area: Aitkin Area - FLSA Status: Nonexempt - Designated in Connect 700 Program for Applicants with Disabilities: Yes Then description: "The work you'll do is more than just a job..." etc. Then "The Division of Forestry is hiring one Office and Administrative Specialist Senior in Aitkin, MN. This position exists to plan, coordinate and manage complex fiscal functions; to provide critical office and business management expertise; and to administer the procurement and logistic activities for the Regional Forestry Office and Statewide Forestry Programs, within the Division of Forestry and ensures compliance with all laws, rules and guidelines. This includes: providing executive assistance and developing administrative procedures; administers accounting and fiscal duties and provides $10,000 EALP authority for the Region and needed technical expertise for Region and Area Forestry Offices. The incumbent provides the Region Forestry Office and their external customers with information, assistance and services based on substantial knowledge of high priority Division of Forestry Programs such as: Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, and Development." Then Minimum Qualifications (list). Then Preferred Qualifications (list). Then Additional Requirements (list). Then "How To Apply" (application instructions) - we must remove application instructions. Then Contact info (also remove? It's contact for questions; likely considered application instructions? The instruction says remove application instructions. Contact info maybe not application instructions but could be considered contact; but we can keep? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." Contact info is not application instructions but could be considered contact for questions; but it's not strictly application instructions. However we might keep it as part of About the role? Probably better to drop contact info as it's not substantive job content. The instruction says remove application instructions; contact info may be considered part of application process. Safer to remove. Then Benefits section: after "Working together to improve the state we love. What do Minnesota's State employees have in common? ..." then "Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: ..." then list. Then after benefits: "Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota." Then EEO boilerplate etc - remove. Thus we need sections: - About the role: could be the introductory paragraph(s) describing role purpose. Use

About the role

then

... maybe combine description. - Responsibilities: The responsibilities are described in the paragraph after "This position exists to plan, coordinate and manage complex fiscal functions; ..." and includes list after "This includes:" which is a list. So we can put responsibilities as

• ... items. - Requirements: Minimum Qualifications list. - Qualifications: Preferred Qualifications list. - Skills: maybe combine some skill statements from Minimum Qualifications? But we already have Requirements and Qualifications; Skills could be derived from Minimum Qualifications (spreadsheet, word processing, interpersonal, etc). However we should not duplicate content. The instruction: "Prefer a few substantive sections over many thin ones." We could combine Requirements and Qualifications into one? But they ask to use headings for those sections if content exists. We have both Minimum and Preferred qualifications; we could make Requirements = Minimum Qualifications, Qualifications = Preferred Qualifications. Skills maybe not needed if covered. But we could still include Skills if there is distinct skill content not covered elsewhere. The Minimum Qualifications includes many skill statements; we could treat those as Skills section and Requirements as something else? But we need to preserve all substantive info. If we put Skills section, we must not duplicate content; we could split Minimum Qualifications into Requirements (maybe education/experience) and Skills (technical). However the Minimum Qualifications list includes both experience and skills. It might be okay to put all under Requirements. Then Qualifications for Preferred. Skills maybe omitted. Benefits: we have benefits list. Pay: we have salary range. Schedule: we have work shift/day shift, days Monday-Friday, telework not eligible. So we can include Schedule section. We must not include headings with filler text like "commensurate with experience". Not present. We must not repeat job title as heading. We must not put Job ID etc as headings; we can fold minor metadata into a short

  or drop it. Probably drop it. Thus output HTML:

  About the role

  The Division of Forestry is hiring one Office and Administrative Specialist Senior in Aitkin, MN. This position exists to plan, coordinate and manage complex fiscal functions; to provide critical office and business management expertise; and to administer the procurement and logistic activities for the Regional Forestry Office and Statewide Forestry Programs, within the Division of Forestry and ensures compliance with all laws, rules and guidelines. This includes providing executive assistance and developing administrative procedures; administering accounting and fiscal duties and providing $10,000 EALP authority for the Region and needed technical expertise for Region and Area Forestry Offices. The incumbent provides the Region Forestry Office and their external customers with information, assistance and services based on substantial knowledge of high priority Division of Forestry Programs such as: Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, and Development.

  Responsibilities

  • Plan, coordinate and manage complex fiscal functions
  • Provide critical office and business management expertise
  • Administer procurement and logistic activities for the Regional Forestry Office and Statewide Forestry Programs
  • Provide executive assistance and develop administrative procedures
  • Administer accounting and fiscal duties
  • Provide $10,000 EALP authority for the Region
  • Provide needed technical expertise for Region and Area Forestry Offices
  • Provide information, assistance and services to the Region Forestry Office and external customers based on knowledge of high priority Division of Forestry Programs (Fire, Timber, Training, Fire Prevention, Facilities, Safety, Roads, Development)

  Requirements

  • Mathematics, accounting, and data entry knowledge and ability to support program work and review, track, analyze, and prepare financial summaries or create reports
  • Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and integrate data into meaningful responses and reports
  • Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, current and meet electronic accessibility requirements
  • Interpersonal skills – including customer service, communication, and human relations skills – sufficient to respond promptly, professionally, and accurately with a variety of internal and external customers on a broad range of tasks and responsibilities
  • Knowledge of principles and practices of office management to organize and coordinate administrative program operations
  • Advanced software knowledge and skill in the full Microsoft suite, including Excel (create pivot tables, complex charts, graphs, and tables), Access, PowerPoint, Visio, Outlook, and Teams; and sufficient knowledge and skill to use Qualtrics, Arc GIS, and associated Private Forest Management Module
  • Ability to establish and maintain complex records systems, such as the Private Forest Management Module
  • Organizational and time management skills sufficient to prioritize workload, meet deadlines, initiate activities independently, and coordinate and support statewide staff meetings and large-scale events
  • Proofreading/editing skills sufficient to ensure accuracy of written materials
  • Knowledge of general office equipment and software including phone system, personal computer, mobile devices, printers, digital photography and scanners, postage machine, etc. sufficient to maintain and use equipment and provide direction to other staff

  Qualifications

  • Three or more years of general office or program coordination experience
  • Knowledge of the functions of forestry terms and DNR Forestry services
  • Knowledge of state budgeting, policies, procedures, and laws sufficient to provide program administrative support, suggest changes, and prepare and interpret fiscal reports, analyze account balances and budgets, and process invoices
  • Ability to locate legal descriptions, read maps and plat books and knowledge of Landview program sufficient to look up 911 addresses

  Benefits

  • Paid vacation and sick leave
  • 12 paid holidays each year
  • Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care
  • Resources that provide support and promote physical, emotional, social, and financial well-being
  • Support to help you reach your career goals: Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  • Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that