OCJ - Court Specialist

About the role

Operates AOIC-approved electronic recording and transcription equipment and performs clerical duties for the judiciary or administrative supervisor as necessary.

This level is distinguished from the higher level positions that have either a Certified Shorthand Reporter (CSR) license and/or Part-A certification.

Work is performed under the direction of the chief judge, a presiding judge or an administrative supervisor and is reviewed through personal conferences, general observation of work in progress and upon completion.

Responsibilities

• Responsible to the Chief Judge, administrator and the supervisor.
• Must comply with all applicable statutes, administrative orders, court rules and all regulations promulgated by the Chief Judges and any amendments thereof.
• Keeps a monthly report of all transcripts on order and files the original report as directed by the Chief Judge.
• Prepares all transcripts in a timely manner.
• Maintains court proceedings with AOIC approved audio and/or video electronic recording systems, keeping a log of all cases and event times.
• Operates personal computer (i.e. word processing, spread sheet or database applications).
• Fulfills courtroom etiquette, including confidentiality, impartiality to parties, and appropriate demeanor and dress as specified by the regulations and local rules.
• Performs other duties as assigned.

Requirements

• Three (3) years of clerical or office experience required.
• Education, training or an associate’s degree may be substituted for up to two (2) years of experience.
• Completion of the Administrative Office of the Illinois Courts’ Court Specialist certification program within six (6) months of employment is required.

Qualifications

• Knowledge and skill in the use of personal computer and applications (i.e. word processing, spread sheet or database).
• Ability to verify working order of electronic recording and transcription equipment and perform routine, simple maintenance, if applicable.
• Working knowledge of office procedures, composition, records management and office communications.
• Ability to organize work effectively and meet required deadlines and schedules.
• Ability to communicate effectively, verbally and in writing.
• Ability to review documents for proper form, content and agreement with policies.
• Ability to accurately transcribe from electronic recordings and stenographic notes, when applicable.
• Associates with employees and the public in a pleasant, courteous and helpful manner.
• Ability to be flexible and productively respond to change.

Skills

• Ability to retrieve files.
• Ability to sit for extended time periods.
• Normal office working environment requiring telephone usage and ability to process written documents.

Benefits

Not specified.

Pay

$58,208.96

Schedule

Not specified.

Equal Opportunity Employer

It is the policy of the Official Court Reporters to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.