Court Services Specialist

About the role

Are you the legal professional who knows that a single missed deadline can change the course of a case? Commonly known in the legal industry as a Managing Clerk, our Court Services Specialist serves as a critical partner to attorneys and litigation teams, ensuring flawless docketing, accurate calendaring, and timely court filings. This role combines deep knowledge of court rules and procedures with exceptional attention to detail to help drive successful litigation outcomes across the Firm.

Responsibilities

• Perform rule-based calendaring by reviewing pleadings, orders, notices, and correspondence to identify and calculate applicable litigation deadlines.
• Research and apply state, federal, local, judge specific, and agency rules of procedure when determining deadlines.
• Log and process calendar requests using the firm’s docketing and calendaring systems.
• Create, update, and maintain deadlines and trial calendars for new and existing matters.
• Research court rules, rules of civil procedure, judges’ standing orders, and filing requirements using court websites and legal research tools (e.g., Smart Rules, Westlaw, Rutter’s Guides).
• Monitor and research routine court rule changes and disseminate notices to relevant staff.
• Support attorneys and litigation teams by providing operational guidance regarding filing and calendaring requirements based on established rules.
• Assist with obtaining court specific procedural information from clerks’ offices or administrative staff when needed.
• Act as a resource for court filings, answering questions from attorneys, legal assistants, and firm staff regarding filing procedures.
• Prepare and perform electronic and print filings in state, federal, appellate, and agency courts.
• Review documents for basic compliance with applicable court rules prior to filing.
• Coordinate service of process, subpoenas, and delivery of courtesy and service copies.
• Collect and maintain attorney filing credentials and court admission information.
• Create and manage court filing accounts for attorneys and troubleshoot credential issues.
• Coordinate with approved filing vendors and attorney service companies to complete filings, service, and deliveries in accordance with firm procedures.
• Submit vendor invoices in accordance with established firm processes.

Requirements

Must be within commutable distance to the office. Location options: Los Angeles, San Francisco, or Washington D.C. Residency requirements: Washington D.C. office – residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance; Los Angeles and San Francisco offices – residency within the state of California and within a reasonable commutable distance.

Qualifications

• High School Diploma or GED required.
• Bachelor’s degree preferred or equivalent years of experience.
• 5+ years of litigation docketing experience.