Court Services Specialist

Job Summary

The Court Services Specialist is an integral member of the litigation docket team, primarily responsible for managing the filing and docketing of court-related documents. This position supports the firm's attorneys and professional staff by ensuring that all legal documents are handled with the utmost precision and adherence to court deadlines.

Job Responsibilities

• Assist docket department and case teams with service and filing of court documents in Federal, State and Appellate Courts.
• Handle the filing of legal documents with various courts and agencies, including pleadings, motions, and other court submissions.
• Ensure compliance with all court rules and procedures for document submission.
• Cook with the docket team to maintain and update the firm's docket system to keep track of court deadlines, hearing dates, and filing schedules.
• Ensure all deadlines are met by coordinating with the legal team.
• Cook as a point of contact with court clerks/administrative offices to confirm rules and procedures and facilitate the efficient processing and retrieval of documents.
• Review documents to ensure compliance with local rules.
• Organize and maintain electronic and physical files in accordance with the firm's document management procedures and confidentiality standards.
• Provide assistance to attorneys and case teams with gathering information related to case filings and courtroom procedures as needed.
• Assist with general office duties including data entry, managing correspondence, and providing information to case teams about case status and court procedures.
• Research and/or monitor cases with the use of various online resources and provide court filing and service information.
• Respond promptly and professionally to information requests from attorneys and professional staff regarding docketed dates, agency and court rules and procedures.
• Generate calendar reports and queries for case teams based upon standard procedures and generate custom docket reports and queries as requested and directed.
• Assist with other projects as assigned or requested.

Knowledge, Skills And Abilities

• Previous experience in a law firm or legal department, particularly in a role involving court filings and/or docket management, is strongly preferred.
• Strong familiarity with litigation filing procedures.
• General working knowledge of state and federal court procedure, and ability to navigate jurisdictional bodies of rules and procedures as needed.
• Proficiency in utilizing docketing software (i.e., CompuLaw, CourtAlert) for calendaring and reporting is preferred.
• Knowledge of various court websites, docket searching and document retrieval databases (PACER, Lexis/Nexis, Westlaw, File & Serve Express etc.).
• Strong knowledge of federal and state e-filing procedures and technologies.
• Proficient with Microsoft Office suite applications.
• Strong attention to detail and ability to prioritize tasks in a high-pressure environment.
• Excellent communication, time management and organizational skills.
• Strong collaborative skills and flexibility to adapt to changing department procedures when necessary.
• Strong communication, problem-solving and service skills.
• Available to work overtime and/or do limited business travel.

Education

An undergraduate degree is required. Equivalent training and legal experience may substitute for education. Paralegal certification is preferred.

Experience

The position requires a minimum of two (2) years of professional experience during which knowledge, skills and abilities relevant to the position were attained.