Court Specialist
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones.
We need to decide which sections to include based on content.
Content includes:
- Intro about Allegan County (description, values, awards). Could be "About the role" or maybe "About Allegan County". The allowed headings list includes "About the role". We'll use that.
- Job Summary: description of duties (Assists the courts...). Could be part of About the role or separate "Job Summary". Not in allowed list but we could embed within About the role or Responsibilities. Probably better to have About the role includes summary.
- Starting Wage: $26.41 per hour, full time position. That's Pay. So we need a Pay section.
- Excellent Benefits Plan: details. That's Benefits section.
- Responsibilities And Duties: list of duties. That's Responsibilities.
- Qualifications: Education, Experience, Certification/Licensure, drug screen note. That's Qualifications.
- Possibly Skills? Not explicit separate list; but we could infer from qualifications. Not needed.
- Schedule? Not mentioned besides full time. Could be Schedule section if they mention schedule; they said full time position but no specific schedule. Might be considered placeholder; better not to create Schedule unless explicit. So omit Schedule.
- Also note about primary workspace location depending on assignment; that's part of Responsibilities maybe.
We must not repeat job title as heading.
We must not include boilerplate like EEO etc. Not present.
We need to preserve all substantive information.
We need to format lists with
- . For prose use
.
We need to include Pay and Benefits sections only if posting actually states them. Yes.
We need to include About the role section with county description, values, awards, and job summary.
We need to include Responsibilities section with list of duties.
We need to include Qualifications section with education, experience, certification, drug screen.
We need to include Benefits section with list of benefits.
We need to include Pay section with starting wage.
We must not create Schedule.
We need to ensure we don't create empty sections.
Let's extract details.
About the role content:
"Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan. Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!"
Job Summary: "Assists the courts in receiving and processing a variety of legal documents related to various court matters. Schedules hearings and prepares notices. Provides information to court patrons via phone, email, and at service window(s). Courts Specialists work as a team along with other positions to maintain training and skills to meet needs within and across various courts as necessary."
We can combine.
Pay: "Starting Wage: $26.41 per hour, full time position"
Benefits: list:
- Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers
Responsibilities: list:
- Opens, date stamps, sorts, reviews and distributes incoming mail.
- Prepares outgoing mail.
- Performs general case filing duties.
- Schedules court hearings and issues notices of scheduled hearings to proper parties.
- Provides patron window coverage; receives and screens telephone calls, mail, clients and visitors; directing people to the proper person or location; provides basic care information and interprets court policy and procedures to court patrons.
- Operates a computer terminal to enter, access, update and correct case and financial information and enters information into the electronic court file system
- Performs clerical functions such as assisting the public with searches for legal documents and compiling information for reports.
- Provides backup court recording coverage for Circuit Court, Family Court, and Probate Court.
- All other duties as assigned.
- If assigned primarily to the Probate Court, will perform the following specific duties:
- Establishes independent case files, including but not limited to, mental, guardianship, conservatorship, and estate; enters case information into computer; manages storage of wills; files petitions and legal documents.
- Receives and receipts inventory and other fees; enters payments into the payment processing system and updated court record.
- Audits inventories and accountings for accuracy, completeness and compliance with applicable statutes and court rules; notifies parties of errors and procedures for making corrections.
- Prepares, mails and maintains records of fiduciary report reminders to fiduciaries and billings including guardians ad litem.
- If assigned primarily to the Probate Court, primary workspace will be located in the Probate Administrative Offices and reports to the Probate Register/Administrator.
- If assigned primarily to the Circuit Court, will perform the following specific functions:
- Serves as liaison to other courts to coordinate cases on assignment.
- Serves as ADR clerk and monitors mediation statuses.
- Provides backup services for jury trials including checking jurors in, checking jurors out, and answering scheduling questions.
- If assigned primarily to Circuit Court, primary workspace will be located in the Circuit Court Judicial Chambers and reports to the Circuit Court Administrator.
Qualifications:
- Education: High school graduation or GED equivalent. Additional legal terminology, legal secretarial or related coursework desirable
- Experience: Six to twelve (6-12) months of clerical experience, preferably in a court or closely related setting
- Certification/Licensure: Certified Electronic Operator (CEO) or Certified Electronic Recorder (CER) by the Michigan Supreme Court at hire or within one (1) year of hire
- *Candidates must pass a drug screen (which includes testing for THC) in order to be hired for this position.
We need to ensure we don't include any boilerplate like EEO etc. Not present.
Now produce HTML fragment.
We'll have sections:
About the role
... (county description + job summary)
Responsibilities
- ... each duty
Qualifications
- ... each qualification item
Benefits
- ... each benefit
Pay
Starting Wage: $26.41 per hour, full time position
We must not include Schedule.
Check that we didn't miss any substantive info: The note about primary workspace location for Probate and Circuit is included within responsibilities sub-items.
We also need to include the note about "If assigned primarily to the Probate Court, primary workspace will be located in the Probate Administrative Offices and reports to the Probate Register/Administrator." and similarly for Circuit. Already included.
Now ensure we preserve all details: The bullet list for responsibilities includes many items; we need to ensure we didn't drop any.
Let's list responsibilities exactly as in text:
- Opens, date stamps, sorts, reviews and distributes incoming mail.
- Prepares outgoing mail.
- Performs general case filing duties.
- Schedules court hearings and issues notices of scheduled hearings to proper parties.
- Provides patron window coverage; receives and screens telephone calls, mail, clients and visitors; directing people to the proper person or location; provides basic care information and interprets court policy and procedures to court patrons.
- Operates a computer terminal to enter, access, update and correct case and financial information and enters information into the electronic court file system
- Performs clerical functions such as assisting the public with searches for legal documents and compiling information for reports.
- Provides backup court recording coverage for Circuit Court, Family Court, and Probate Court.
- All other duties as assigned.
- If assigned primarily to the Probate Court, will perform the following specific duties:
- Establishes independent case files, including but not limited to, mental, guardianship, conservatorship, and estate; enters case information into computer; manages storage of wills; files petitions and legal documents.
- Receives and receipts inventory and other fees; enters payments into the payment processing system and updated court record.
- Audits inventories and accountings for accuracy, completeness and compliance with applicable statutes and court rules; notifies parties of errors and procedures for making corrections.
- Prepares, mails and maintains records of fiduciary report reminders to fiduciaries and billings including guardians ad litem.
- If assigned primarily to the Probate Court, primary workspace will be located in the Probate Administrative Offices and reports to the Probate Register/Administrator.
- If assigned primarily to the Circuit Court, will perform the following specific functions:
- Serves as liaison to other courts to coordinate cases on assignment.
- Serves as ADR clerk and monitors mediation statuses.
- Provides backup services for jury trials including checking jurors in, checking jurors out, and answering scheduling questions.
- If assigned primarily to Circuit Court, primary workspace will be located in the Circuit Court Judicial Chambers and reports to the Circuit Court Administrator.
We need to format as - each top-level bullet. For sub-bullets under Probate and Circuit, we could either nest
inside - or just keep as separate
- with indentation? The instruction: Use
- for any list of duties/requirements/benefits. It doesn't forbid nested lists. We can nest for clarity.
Thus:
- Opens, date stamps, sorts
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. We need to decide which sections to include based on content. Content includes: - Intro about Allegan County (description, values, awards). Could be "About the role" or maybe "About Allegan County". The allowed headings list includes "About the role". We'll use that. - Job Summary: description of duties (Assists the courts...). Could be part of About the role or separate "Job Summary". Not in allowed list but we could embed within About the role or Responsibilities. Probably better to have About the role includes summary. - Starting Wage: $26.41 per hour, full time position. That's Pay. So we need a Pay section. - Excellent Benefits Plan: details. That's Benefits section. - Responsibilities And Duties: list of duties. That's Responsibilities. - Qualifications: Education, Experience, Certification/Licensure, drug screen note. That's Qualifications. - Possibly Skills? Not explicit separate list; but we could infer from qualifications. Not needed. - Schedule? Not mentioned besides full time. Could be Schedule section if they mention schedule; they said full time position but no specific schedule. Might be considered placeholder; better not to create Schedule unless explicit. So omit Schedule. - Also note about primary workspace location depending on assignment; that's part of Responsibilities maybe. We must not repeat job title as heading. We must not include boilerplate like EEO etc. Not present. We need to preserve all substantive information. We need to format lists with
- . For prose use
. We need to include Pay and Benefits sections only if posting actually states them. Yes. We need to include About the role section with county description, values, awards, and job summary. We need to include Responsibilities section with list of duties. We need to include Qualifications section with education, experience, certification, drug screen. We need to include Benefits section with list of benefits. We need to include Pay section with starting wage. We must not create Schedule. We need to ensure we don't create empty sections. Let's extract details. About the role content: "Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan. Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!" Job Summary: "Assists the courts in receiving and processing a variety of legal documents related to various court matters. Schedules hearings and prepares notices. Provides information to court patrons via phone, email, and at service window(s). Courts Specialists work as a team along with other positions to maintain training and skills to meet needs within and across various courts as necessary." We can combine. Pay: "Starting Wage: $26.41 per hour, full time position" Benefits: list: - Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date - Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium) - County-funded Health Savings Account with our two high-deductible medical plans - County-paid employee life insurance coverage - County-paid short-term disability coverage, up to 52 weeks - Generous retirement plan, including a county contribution of 7% of your annual earnings - Tuition Reimbursement Program for college degree courses - Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1. - 13 paid holidays, in addition to PTO - FREE use of Allegan County government's two fitness centers Responsibilities: list: - Opens, date stamps, sorts, reviews and distributes incoming mail. - Prepares outgoing mail. - Performs general case filing duties. - Schedules court hearings and issues notices of scheduled hearings to proper parties. - Provides patron window coverage; receives and screens telephone calls, mail, clients and visitors; directing people to the proper person or location; provides basic care information and interprets court policy and procedures to court patrons. - Operates a computer terminal to enter, access, update and correct case and financial information and enters information into the electronic court file system - Performs clerical functions such as assisting the public with searches for legal documents and compiling information for reports. - Provides backup court recording coverage for Circuit Court, Family Court, and Probate Court. - All other duties as assigned. - If assigned primarily to the Probate Court, will perform the following specific duties: - Establishes independent case files, including but not limited to, mental, guardianship, conservatorship, and estate; enters case information into computer; manages storage of wills; files petitions and legal documents. - Receives and receipts inventory and other fees; enters payments into the payment processing system and updated court record. - Audits inventories and accountings for accuracy, completeness and compliance with applicable statutes and court rules; notifies parties of errors and procedures for making corrections. - Prepares, mails and maintains records of fiduciary report reminders to fiduciaries and billings including guardians ad litem. - If assigned primarily to the Probate Court, primary workspace will be located in the Probate Administrative Offices and reports to the Probate Register/Administrator. - If assigned primarily to the Circuit Court, will perform the following specific functions: - Serves as liaison to other courts to coordinate cases on assignment. - Serves as ADR clerk and monitors mediation statuses. - Provides backup services for jury trials including checking jurors in, checking jurors out, and answering scheduling questions. - If assigned primarily to Circuit Court, primary workspace will be located in the Circuit Court Judicial Chambers and reports to the Circuit Court Administrator. Qualifications: - Education: High school graduation or GED equivalent. Additional legal terminology, legal secretarial or related coursework desirable - Experience: Six to twelve (6-12) months of clerical experience, preferably in a court or closely related setting - Certification/Licensure: Certified Electronic Operator (CEO) or Certified Electronic Recorder (CER) by the Michigan Supreme Court at hire or within one (1) year of hire - *Candidates must pass a drug screen (which includes testing for THC) in order to be hired for this position. We need to ensure we don't include any boilerplate like EEO etc. Not present. Now produce HTML fragment. We'll have sections:
About the role
... (county description + job summary)
Responsibilities
- ... each duty
Qualifications
- ... each qualification item
Benefits
- ... each benefit
Pay
Starting Wage: $26.41 per hour, full time position
We must not include Schedule. Check that we didn't miss any substantive info: The note about primary workspace location for Probate and Circuit is included within responsibilities sub-items. We also need to include the note about "If assigned primarily to the Probate Court, primary workspace will be located in the Probate Administrative Offices and reports to the Probate Register/Administrator." and similarly for Circuit. Already included. Now ensure we preserve all details: The bullet list for responsibilities includes many items; we need to ensure we didn't drop any. Let's list responsibilities exactly as in text: - Opens, date stamps, sorts, reviews and distributes incoming mail. - Prepares outgoing mail. - Performs general case filing duties. - Schedules court hearings and issues notices of scheduled hearings to proper parties. - Provides patron window coverage; receives and screens telephone calls, mail, clients and visitors; directing people to the proper person or location; provides basic care information and interprets court policy and procedures to court patrons. - Operates a computer terminal to enter, access, update and correct case and financial information and enters information into the electronic court file system - Performs clerical functions such as assisting the public with searches for legal documents and compiling information for reports. - Provides backup court recording coverage for Circuit Court, Family Court, and Probate Court. - All other duties as assigned. - If assigned primarily to the Probate Court, will perform the following specific duties: - Establishes independent case files, including but not limited to, mental, guardianship, conservatorship, and estate; enters case information into computer; manages storage of wills; files petitions and legal documents. - Receives and receipts inventory and other fees; enters payments into the payment processing system and updated court record. - Audits inventories and accountings for accuracy, completeness and compliance with applicable statutes and court rules; notifies parties of errors and procedures for making corrections. - Prepares, mails and maintains records of fiduciary report reminders to fiduciaries and billings including guardians ad litem. - If assigned primarily to the Probate Court, primary workspace will be located in the Probate Administrative Offices and reports to the Probate Register/Administrator. - If assigned primarily to the Circuit Court, will perform the following specific functions: - Serves as liaison to other courts to coordinate cases on assignment. - Serves as ADR clerk and monitors mediation statuses. - Provides backup services for jury trials including checking jurors in, checking jurors out, and answering scheduling questions. - If assigned primarily to Circuit Court, primary workspace will be located in the Circuit Court Judicial Chambers and reports to the Circuit Court Administrator. We need to format as- each top-level bullet. For sub-bullets under Probate and Circuit, we could either nest
- inside
- or just keep as separate
- with indentation? The instruction: Use
- for any list of duties/requirements/benefits. It doesn't forbid nested lists. We can nest for clarity. Thus:
- Opens, date stamps, sorts