NYC DOB Filing Representative / Expeditor

About the role

At Rimkus, our Built Environment Solutions team operates on a global scale with the advantage of local expertise. Our licensed engineers, architects, and technical specialists bring deep knowledge of regional requirements and industry best practices, enabling us to deliver customized, high-quality solutions that maximize the success of our clients' investments. With a comprehensive portfolio that spans nearly every engineering and architectural discipline, we help organizations plan, build, and manage assets with confidence. What sets us apart is our forward-thinking approach. We integrate carbon footprint reduction, resiliency, maintainability, and long-term sustainability into everything we do, helping clients not just meet today's needs but prepare for tomorrow's challenges.

The NYC DOB Filing Representative / Expeditor coordinates, submits, and tracks architectural and engineering project filings through the New York City Department of Buildings (DOB). This role ensures all construction documents comply with municipal regulations, registers applications via DOB NOW, clears objections, and secures necessary approvals. Additionally, this position is responsible for auditing property histories, resolving open violations, and lifting stop-work orders to clear building titles and maintain project timelines.

Responsibilities

• Application Filing: Prepare, review, and submit Alteration (ALT), New Building (NB), and specialized applications using DOB NOW: Build and eFiling
• Violation Resolution: Research, track, and resolve outstanding NYC DOB violations, OATH/ECB summonses, Department of Transportation (DOT) citations, and Fire Department (FDNY) orders
• Cure & Hearing Management: Prepare and submit Certificates of Correction, attend OATH/ECB hearings when necessary, request mitigation of penalties, and coordinate the payment of civil penalties
• Objection Resolution: Review DOB examiner objections with the project's Registered Architect (RA) or Professional Engineer (PE) and coordinate the swift submission of corrected plans
• Municipal Liaison: Attend appointments with DOB plan examiners, borough commissioners, and other city agencies to advocate for project approvals and violation dismissals
• Permit Management: Secure initial work permits, track expiration dates, and process timely permit renewals for contractors
• Project Closeout: Coordinate sign-offs, resolve Stop Work Orders (SWO), schedule required DOB inspections, and secure Letters of Completion or Certificates of Occupancy

Requirements

• Minimum of 2-5 years of direct experience filing architectural/engineering projects and successfully clearing violations within the five boroughs of New York City
• High School Diploma required; Associate's or Bachelor's degree in Architecture, Engineering, Construction Management, or Urban Planning is highly preferred
• Must hold a valid, active NYC DOB Filing Representative Registration ID (Class 2 Code Consultant status preferred for complex violation hearings)
• Mastery of the classic Buildings Information System (BIS) and DOB NOW to perform deep property title history searches for historical and active violations
• Deep familiarity with the NYC Building Code, NYC Zoning Resolution, and OATH/ECB administrative rules
• Advanced, hands-on experience navigating the NYC DOB NOW portal and eFiling
• Assertive communication skills to interface effectively with city judges, examiners, and project managers
• Ability to read blueprints and analyze complex regulatory objections or safety violations under tight project deadlines

Physical Demands

• Work will be performed both in an office setting and at outside locations (e.g., client's office, industrial, construction, and/or residential sites)
• Frequently required to stand, sit, climb ladders, bend, balance, stoop, kneel, crouch, talk, hear, and drive a motor vehicle to job sites
• May lift and/or move up to 50 pounds
• Must be attentive, focused, and alert when conducting site inspections, speaking, and interacting with clients, preparing drawings and written reports
• Clear vision and depth perception are necessary

Schedule

Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch. There will be periods where overtime will be required to meet the demands of the position.

Pay

The salary range for this position is $83,000 - $124,000 and is dependent on education, experience, location, and certifications/licensure.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k with employer matching)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Bonus opportunities