Nursing Staffing Coordinator- Nursing Staffing Office (Full Time, Nights)

Job Summary

Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with the Leaders.

Job Specific Duties

• Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos).
• Affirms and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift-to-shift basis to provide 24-hour coverage.
• Answers employee calls regarding staffing/scheduling functions.
• Prepares staffing on a timely basis and communicates with the Leaders so that they can make staffing decisions.
• Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed.
• Attends bed control meetings at all times.
• Edits Kronos transactions in a timely manner and within guidelines with payroll department.
• Prepares payroll correction and ESP forms when necessary.
• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems.
• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Confirms license/certification and current standing for nursing department employees with state approved agencies as needed.
• Responsible for requests of off and on-call schedule.
• Responsible for the staffing system functions (Clairvia Web/Client).
• Maintains acuity every four hours as needed.
• Runs Clarivia and Kronos reports as requested.

Qualifications

• Previous clerical experience.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• High school education or equivalent preferred.
• Experience in a healthcare setting preferred.
• Staffing experience preferred.
• Customer service experience preferred.
• Demonstrates knowledge of TM&E & pay policies.
• Able to maintain confidentiality of all sensitive and private employee information.
• Knows computers, printers, and/or ability to learn appropriate software applications.
• Able to work within a team and be a model of team work.
• Able to perform independent decisions and utilize problem solving skills when necessary.
• Able to remain calm and manage high stress situations.
• Able to deal tactfully with personnel, visitors, and government agencies/personnel.