Nursing Administration Coordinator

About the role

This position provides comprehensive administrative support to Nursing Administration leadership, serving as the primary liaison for communication, scheduling, and coordination.

Responsibilities

• Manage complex calendars, coordinate meetings, and prepare agendas, reports, and presentations.
• Record and distribute meeting minutes, maintain organized filing systems for committees, contracts, and policies.
• Support nursing committees, councils, and special projects with logistics and documentation.
• Assist in preparing reports, metrics, and data relevant to Nursing Administration.
• Coordinate office supplies, equipment, and inventory to support department operations.
• Interface with internal departments such as HR, Finance, Quality, and IT to meet administrative needs.
• Support onboarding of new nursing leaders and staff, ensuring confidentiality and sound judgment in handling sensitive information.
• Ensure compliance with regulatory and accreditation standards related to Nursing Administration.
• Serve as a divisional timekeeper and provide backup administrative coverage as needed.
• Perform additional duties to support Nursing Administration functions.

Qualifications

• Minimum of an associate’s degree in administrative support or related field.
• At least 3 years of program or project-level administrative experience.
• Preferred: 5 years of experience at an executive management level, a bachelor’s degree in Healthcare Administration or Communications, and previous hospital or administrative experience.

Skills

• Strong organizational, communication, and multitasking skills.
• Proficiency in scheduling, meeting coordination, and document preparation.
• Ability to maintain confidentiality, exercise sound judgment, and coordinate with multiple departments.

Work Environment

Office setting with frequent sitting, walking, and standing. Adherence to infection control policies is required. No direct patient interaction or supervision of staff.