NextGen Initiative - Sr. Program/Project Support Coordinator

This role provides advanced coordination and operational support for strategic programs, projects, and events that advance the mission of the NextGen Precision Health Initiative. The Senior Program/Project Coordinator collaborates with Initiative staff, faculty, trainees, university partners, vendors, and external stakeholders to ensure programs and events are delivered efficiently and in alignment with established objectives.

Responsibilities

• Program and Project Coordination (30%)
  • Coordinate planning and implementation activities for the NextGen Pathways program and other strategic Initiative projects.
  • Develop and maintain project plans, timelines, schedules, and tracking tools.
  • Coordinate communications, registration activities, participant engagement, materials, speakers, and logistical needs.
  • Monitor project milestones and deliverables; communicate status updates to stakeholders.
  • Identify operational challenges and recommend solutions to support successful project outcomes.
• Event Coordination and Logistics Management (25%)
  • Coordinate recurring and special events, including workshops, seminars, symposia, outreach activities, leadership meetings, and other Initiative-sponsored programs.
  • Manage event logistics, vendor coordination, facilities arrangements, technology support, and participant communications.
  • Support on-site event operations and resolve issues as they arise.
  • Ensure a positive participant experience and maintain alignment with program objectives.
• Stakeholder Engagement and Communication (20%)
  • Serve as a primary point of contact for faculty, staff, students, trainees, university departments, UM System partners, community organizations, and vendors regarding assigned programs and projects.
  • Facilitate meetings, coordinate follow-up activities, and maintain ongoing communication with stakeholders.
  • Assist in gathering information, clarifying expectations, and ensuring timely completion of assigned action items.
• Operational and Administrative Support (15%)
  • Maintain project documentation, records, and reporting materials.
  • Assist with budget tracking, expenditure monitoring, purchasing processes, and vendor coordination.
  • Support data collection, outcome tracking, and preparation of reports and presentation materials.
  • Assist with development and implementation of process improvements that enhance efficiency and program effectiveness.
• Continuous Improvement and Special Projects (10%)
  • Participate in the assessment and evaluation of program effectiveness.
  • Gather stakeholder feedback and assist in developing recommendations for improvement.
  • Provide coordination support for special projects and additional Initiative priorities as assigned.

Requirements

• A Bachelor's degree or an equivalent combination of education and experience, plus 3 years of relevant experience.

Preferred Qualifications

• Experience coordinating large-scale events, programs, or projects involving multiple stakeholders.
• Experience in higher education, academic health, research, nonprofit, or related environments.
• Knowledge of project management principles and practices.
• Excellent organizational, communication, and relationship management skills.
• Experience tracking budgets, preparing reports, and coordinating vendor activities.

Schedule

Monday - Friday, 8:00 a.m. to 5:00 p.m., with occasional nights and weekends.

Pay

Anticipated hiring range: $53,976 to $75,000 per year.

Benefits

This position is eligible for University benefits, including:

• Medical, dental, and vision plans.
• Retirement savings options.
• Paid time off, short- and long-term disability, paid parental leave, and paid caregiver leave.
• Educational fee discounts for all four UM System campuses.

For additional information, visit the Faculty & Staff Benefits website.